DOLA Affordable Housing Grant Associate

City of Boulder•New Britain, CO

12d•Hybrid

About The Position

Under general supervision, the DOLA Affordable Housing Grant Associate administers a State Department of Local Affairs (DOLA) grant funded program to provide no-interest loans to community members for home repair and manufactured home replacement. This position is responsible for managing the grant lifecycle and ensures the funding program is a smooth, efficient, transparent and equitable process. This role leads in the creation of program guidelines, coordinates contract activities with applicants, mobile home park managers and suppliers, drafts and processes grant contracts, requests authorization for and tracks payments, manages reporting and compliance processes, assists with homeownership committee exception requests, as needed, and supports program communications.

Requirements

Ability to adapt to changing circumstances and demonstrate flexibility in prioritizing work and resources.
Ability to demonstrate strong analytical abilities.
Ability to exhibit city leadership philosophy in accomplishing work plan.
Ability to model values that support colleagues, other workgroups, department and city goals.
Ability to prioritize work to support the department in meeting city and community priorities.
Ability to take proper safety precautions to prevent accidents including use of all required safety equipment and following all safety regulations, policies, procedures and reporting requirements.
Responsible for the safety of self, others, materials, and equipment.
Reports all accidents and damage to city property.
Ability to work collaboratively and effectively as a department team member to advance the work plan of the department and the city.
Ability to work in a fast-paced team-oriented environment.
Knowledge of and familiarity with housing and rehabilitation systems and services.
Skill in administrative and planning organization.
Skill in math and attention to detail, with a high degree of accuracy.
Skill in project, process and budget management.
Skill in verbal and written communication, including public presentation and community relations skills.
Valid Driver’s License and ability to maintain an acceptable motor vehicle record.
Have and maintain acceptable background information, including criminal conviction history.
Associates degree in Public Administration, Business Administration, Human Services, Public Policy or related field; or equivalent of four (4) years related experience may substitute for the education requirement only.
Three (3) years of progressively responsible grant experience working with local government, nonprofit organizations or public institutions or an equivalent consummate experience.

Nice To Haves

Ability to communicate fluently in Spanish and English.
Ability to work among and communicate with community members and organizations representing diverse populations and perspectives.
Skill in coordinating community funding programs (grant seeking or grantmaking), and ensuring equitable grantmaking practices.
Bachelor's degree in related field; or equivalent of eight (8) years related experience may substitute for the education requirement only.

Responsibilities

Oversees department contract formation, execution, reporting and monitoring.
Drafts program guidelines and processes and coordinates review and finalization with department staff.
Drafts and issues Requests for Proposals using the city’s procurement processes to hire the appropriate entities to conduct the rehabilitation and replacement activities (e.g., finance institutions and contractors).
Drafts contracts for Human Services and Housing funds with input from other HHS staff.
Coordinates with other city staff and departments, including the City Attorney's Office, Central Records and department Financial Manager to ensure alignment with city contracting processes and requirements.
Guides development and implementation of appropriate output and outcome metrics and evaluation processes.
Partners with HHS Budget staff to monitor budget expenditures and ensure adherence with financial policies and contract requirements and authorizes distribution of payments.
Partners with HHS Compliance staff to ensure compliance with applicable state and federal rules, regulations, and procedures.
Builds grant portfolios and monitors across programs.
Conducts evaluation, research and data collection activities related to department grants.
Coordinates collection of grantee mid-year and end-of-year reports and summarizes reporting data for internal use and for public reports.
Assists in compiling and collecting funding program and community-level data in alignment with funding program evaluation frameworks.
Researches and analyzes housing and human services demographic and economic trends.
Participates on departmental team to assess housing funding demands and needs across the department and community, in alignment with the department mission and outcomes.
Conducts applicant and client income certification.
Determines applicant eligibility based on interpretation of federal and local policies and regulations and mortgage underwriting criteria.
Apply regulations to individual situations.
Calculate values of applicant income and assets.
Maintains records on all applicants; utilizes database to generate reports and correspondence.
Creates and maintains homeownership files for City and State audits and review.
Communicates effectively with applicants to gather complete and accurate information.
Determines when defined thresholds for program eligibility have been exceeded and identify unusual eligibility circumstances.
Make recommendations to department leadership and the Homeownership Committee regarding potential exceptions.
Performs administrative tasks associated with funding program services.
Assists with drafting and publication of request for proposals, funding applications and scoring documents, and other materials.
Assists with accepting, qualifying and administering applications from Boulder mobile home residents and qualified single-family homeowners.
Assists mobile home park managers with materials to educate residents about the loan opportunity and process.
Assists with funding advisory committee orientation, training and deliberation meeting coordination.
Assists with applicant and grantee communication including funding recommendation notifications.
Performs administrative and coordination related duties as required by management to meet the needs of the department and city.
Stays knowledgeable and up to date of trends in housing and human services, community funding and equity best practices.
Documents opportunities for, and recommends program process efficiencies.
Participates in and contributes to department staff and project team meetings and programs.
Complies with all city and department policies and participates in professional trainings and development.