ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

State of California•Sacramento, CA

32d•Hybrid

About The Position

If you excel at turning insights into action, love teaching others and working with data, and are dedicated to improving processes, this may be the job for you! The Asset Management Unit (AMU) manages the department's property inventory, and provides policy guidance, support and oversight, for all property, inventory, and fleet activities. Our mission is to excel in property control and fleet management by ensuring the seamless and secure oversight of DOJ assets. Through organization and innovative technologies, we support the DOJ mission while demonstrating transparency, integrity, and fiscal responsibility. We are seeking a motivated individual to join our team as the DOJ Property Controller. As a DOJ Property Controller, you serve as one of two statewide property controllers, ensuring department assets are tracked from acquisition to end-of-life, and will lead in the development and revision of property policy, procedures, and guidelines. You will also serve as the primary liaison and subject matter expert in the implementation, configuration, and integration of new asset management software including ServiceNow and Fi$CAL, leading collaboration between AMU, Criminal Justice Information Services Division (CJIS), and external consultants for system configuration and deployment. You work closely with your counterpart property controller to review purchase and inventory records, ensuring asset and financial data is reconciled, and producing a monthly report for submittal to the accounting office. As the subject matter expert for property control, you are in frequent contact with staff across DOJ to provide technical assistance, training, and policy guidance. You review request forms for accuracy, perform updates in the inventory database, lead the planning of physical inventory counts and development of the surplus auction program. Consistently, you help foster our commitment to an inclusive and supportive work culture, respecting each other's differences and having the curiosity to learn. You will find additional information about the job in the Duty Statement.

Requirements

Minimum Requirements are in the Class Specification
A fingerprint check will be required.
Clearly indicate the Job Control Code (JC-497536) and the title of this position in the "Examination or Job Title (s) For Which You are Applying" section located on the first page of your State Application.
Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education and duties. All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process.
If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required upon appointment.
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is required and must be included.
A Statement of Qualifications (SOQ) is required and must be submitted with your application. The SOQ is a written narrative that addresses each applicant's skills, relevant experience, and ability to present information clearly andconcisely in writing. Candidates who do not submit a SOQ may be disqualified from the hiring process for this job posting. Please do not submit documents that do not address the specific questions listed below (e.g., cover letters) in place of the SOQ. Please see below for SOQ instructions.

Nice To Haves

Experience using Excel formulas, functions, and pivot tables to analyze large data sets.
Knowledge of ServiceNow Enterprise/Software/Hardware Asset Management modules.
Knowledge of Fi$CAL database system.
Strong analytical mindset with experience interpreting state regulations, evaluating organizational impact, and translating complex policy requirements into clear, actionable guidance.
Experience supporting enterprise system implementations, including requirements gathering, documenting business process workflows, data migration validation, and user acceptance testing.
Strong written and verbal communication skills, with demonstrated ability to create and deliver presentations to diverse audiences.
Contribute to an inclusive environment through respecting each other's differences and having the curiosity to learn.
Excellent listening, influencing, negotiation, and interpersonal skills to establish positive relationships with internal and external customers.
Self-directed problem-solver who thrives in managing multiple concurrent initiatives while maintaining attention to detail and meeting critical deadlines.

Responsibilities

Ensuring department assets are tracked from acquisition to end-of-life
Lead in the development and revision of property policy, procedures, and guidelines
Serve as the primary liaison and subject matter expert in the implementation, configuration, and integration of new asset management software including ServiceNow and Fi$CAL, leading collaboration between AMU, Criminal Justice Information Services Division (CJIS), and external consultants for system configuration and deployment.
Review purchase and inventory records, ensuring asset and financial data is reconciled, and producing a monthly report for submittal to the accounting office.
Provide technical assistance, training, and policy guidance.
Review request forms for accuracy
Perform updates in the inventory database
Lead the planning of physical inventory counts and development of the surplus auction program.
Help foster our commitment to an inclusive and supportive work culture, respecting each other's differences and having the curiosity to learn.

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