DOE Administrative Assistant - MUST HAVE a Q or TS Clearance

Harkcon • Washington, DC

390d • $84,000 - $87,000 • Hybrid

About The Position

Harkcon, Inc. is seeking an experienced Administrative Assistant to support the National Security and Intelligence team within the Department of Energy (DOE) / National Nuclear Security Administration (NNSA). This full-time position involves providing high-level administrative and managerial support to upper management, ensuring effective communication and coordination within the organization.

Requirements

• Bachelor's degree + 5 years of experience or high school diploma + 9 years of experience.
• Active DOE 'Q' or DoD Top Secret clearance.
• Strong organizational, time management, and attention to detail skills.
• Excellent verbal and written communication skills.
• 2+ years of demonstrated foreign travel experience.
• Strong Microsoft Office Suite experience including Word, Excel, PowerPoint, and SharePoint.

Nice To Haves

• 3-6 years of demonstrated foreign travel experience.
• 5-8 years of experience working in a front-office or office management position.

Responsibilities

• Provide a professional customer-oriented approach when dealing with the public and senior-level officials within DOE/NNSA.
• Assist and manage the synchronization and coordination for scheduling calendar events for the Associate Administrator and two Deputy Associate Administrators.
• Prepare correspondence for Associate Administrator's signature, ensuring accuracy and completeness.
• Establish and maintain office files, tracking synchronization and timely execution of NA-MB actions via the Electronic Document Online Correspondence and Concurrence System (eDOCS).
• Interface with other NNSA support services for scheduling meeting spaces and call-in numbers.
• Handle quarterly NNSA Graduate Fellowship Program (NGFP) meetings, including reserving conference spaces and coordinating building access with security.
• Prepare various briefing materials and reports, including side-by-side comparisons and summary documents.
• Edit and produce final copies of formal correspondence, reports, and a variety of analytical documents.
• Review documents for Director's signature for accuracy and completeness.

Benefits

• Competitive salary range of $84,000 - $87,000 per year.
• Possibility of a hybrid work environment after initial onsite period.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED