Documentation Team Lead ANM 1-3

ENGINEERING SERVICES NETWORK • Norfolk, VA

6d

About The Position

ESN is currently looking for a Documentation Team Lead ANM 1-3 to join a highly motived and skilled team, in support of the BA-ISEA program.

Requirements

• Minimum of 3 years of experience in technical writing, knowledge management, or a related field, including experience with documentation control and versioning systems.
• Bachelor's degree in Technical Writing, Communications, Information Management, or a related field.
• Excellent written and verbal communication skills.
• Strong understanding of technical documentation principles and best practices.
• Experience with knowledge management systems and content management systems (e.g., SharePoint).
• Proficient in Microsoft Office Suite.
• Clearance: Secret

Nice To Haves

• Experience supporting reporting and data visualization efforts using tools such as Power BI is preferred.

Responsibilities

• Content Creation & Maintenance: Oversee the development, review, and maintenance of accurate and up-to-date KB articles for applications. Establish and enforce content standards for clarity, accuracy, and completeness. Implement a system for tracking KB article usage, feedback, and version control.
• Knowledge Sharing & Accessibility: Ensure KB articles are easily searchable and accessible through SharePoint and integrated Microsoft 365 tools. Promote the use of the KB as a primary resource for troubleshooting, training, and self-service support. Collaborate with subject matter experts to gather and incorporate new knowledge into the KB.
• Development & Review: Lead the development, review, and update of policies and procedures related to applications, ensuring alignment with organizational standards and industry best practices. Facilitate collaboration with stakeholders to gather input and ensure buy-in on policy and procedure content. Conduct periodic reviews to ensure policies and procedures remain current and relevant.
• Compliance & Enforcement: Implement mechanisms to monitor compliance with established policies and procedures. Provide guidance and training to staff on policy and procedure interpretation and application. Update and revise policies and procedures as needed to address changing requirements or compliance obligations.
• Technical Advisory & Fleet Advisory Messages: Oversee the creation, review, approval, and distribution of technical advisories and fleet advisory messages related to applications. Ensure messages are clear, concise, and effectively communicate critical information to the intended audience. Maintain a repository of all message traffic for historical reference and audit purposes.
• Accessibility & Distribution: Develop and implement a system for controlled access and distribution of application documentation. Ensure timely dissemination of documentation updates to relevant stakeholders.
• Standardization & Quality Control: Establish and enforce documentation standards for formatting, style, and terminology to ensure consistency and professionalism. Implement a quality control process to review all documentation for accuracy, clarity, and compliance with established standards.
• SharePoint Administration: Manage and maintain the SharePoint site(s) used for storing, organizing, and accessing application documentation. Configure SharePoint permissions to ensure appropriate access controls are in place. Develop and maintain libraries, lists, and metadata to improve document lifecycle management and version control. Utilize Power Automate to streamline document reviews, approval workflows, notifications, and routing processes. Support the development of Power Apps solutions to enhance documentation intake, tracking, and reporting activities. Coordinate with stakeholders to implement platform improvements that increase efficiency and reduce manual processes.
• Documentation Audits: Conduct regular audits of documentation to ensure accuracy, completeness, and compliance with established standards.
• Compliance Monitoring: Stay abreast of relevant regulations, standards, and best practices related to technical documentation and knowledge management. Implement processes to ensure documentation practices remain compliant with applicable requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level