Documentation Coordinator (PART-TIME) - Reading, PA

Hubbell Incorporated • Muhlenberg Township, PA

9d

About The Position

The part-time Documentation Coordinator serves as focal point within Design Engineering and Documentation Control for documentation deliverables, both internal and external. Work shall be performed in accordance with customer order requirements, per development schedules and as assigned by the Design Engineering Manager and carried out with a sense of ownership and pride toward the output delivered to customers.A Day In The LifeExternal Customer Deliverables:

Complete all tasks associated with creating, preparing assembling, and shipping customer deliverable documentation packages which include:

Standard drawing packages
Specials and standard packages
Approval packages
Comprehensive customer manuals (drawings, product manuals, operation notes)

Major components of the process in the deliverables listed above include:

Reviewing SAP requirements to determine orders requiring deliverable & determining due dates
Creating and maintaining non-standard customer specific documents/ forms
Coordinate all tasks and information requirements to complete customer documentation
Printing & reviewing each order to identify documentation line items
Creating and maintaining "to do" list of orders
Creating raw content in MS Word to serve as Table of Contents and Transmittal Forms
Receiving documents such as drawings, Op Notes and RFP sheets from CAD personnel, Technical Writers, Design Application Engineers and Sales Support Engineering for input to customer deliverables
Assembling and packing deliverables for shipment or electronic submission (email, customers FTD Portals, etc...)
Closing out documentation deliverable line items in SAP

2. Prepare weekly report and submit to Design Engineering Manager listing documentation orders received, orders completed, and orders past due (all based on SAP dates)
3. Order and maintain inventory of materials (binders, tabulated pages, standard product manuals, etc) used in documentation deliverables
4. Maintain files of document masters

Internal Customer Deliverables:
1. Distribute drawings to internal customers as requested for custom and standard drawings, including Preliminary, Pilot, Shop Print and Final releases
2. Maintain associated information in SAP to support part requests and part information
3. Maintain drawings, ECN's, transmittals, files, etc
4. Maintain current drawing revisions in database and interface with CAD by updating Drawing Librarian
5. Maintain control of artwork, microfilm, mylar reproducibles and electronic drawing library
6. Scan drawings for digital storage

General:
1. Maintain integrity of all reproduction equipment for daily operation and serve as interface for service
2. Order reproduction supplies and maintain sufficient inventory to meet deliverable requirements
3. Perform other duties as assigned
What will help you thrive in this role?

Requirements

• High school diploma or equivalent. Some college.
• Five years experience in an office environment.
• Exceptional organizational skills. Strong written and verbal communications skills.
• Must have the ability to work and reason independently and adapt quickly to changing schedules and requirements.
• A commitment toward meeting deadline dates.
• Proficient in word processing and spreadsheet software, preferably Word and Excel.
• Must also interface well with others.

Responsibilities

• Complete all tasks associated with creating, preparing assembling, and shipping customer deliverable documentation packages
• Prepare weekly report and submit to Design Engineering Manager listing documentation orders received, orders completed, and orders past due
• Order and maintain inventory of materials used in documentation deliverables
• Maintain files of document masters
• Distribute drawings to internal customers as requested for custom and standard drawings, including Preliminary, Pilot, Shop Print and Final releases
• Maintain associated information in SAP to support part requests and part information
• Maintain drawings, ECN's, transmittals, files, etc
• Maintain current drawing revisions in database and interface with CAD by updating Drawing Librarian
• Maintain control of artwork, microfilm, mylar reproducibles and electronic drawing library
• Scan drawings for digital storage
• Maintain integrity of all reproduction equipment for daily operation and serve as interface for service
• Order reproduction supplies and maintain sufficient inventory to meet deliverable requirements
• Perform other duties as assigned

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees