Document Production Workflow Coordinator - Fri - Sun 6pm-7am

RR Donnelley • Wheeling, WV

22h • $18 - $19 • Onsite

About The Position

Williams Lea is hiring for a Document Production Workflow Coordinator for our Wheeling, WV office to work Friday through Sunday 6:00 pm to 7:00am! The Document Production Workflow Coordinator is an experienced position delivering exceptional customer service to our clients by providing timely and accurate document production of an intermediate to advanced level. Advanced ability to assess documents, has a technical eye to detect and ensure proper corrections (proofing, edits, conversions, formatting, creation, comparisons, etc.) for requesters. The position requires advanced software aptitude in those programs used for document production, as well as speed and accuracy in a high-volume, high-pressure production environment. The Document Production Workflow Coordinator may require the training of team members, and may be responsible for the day-to-day coordination of workflow within a shift or site. Intakes work requests from the client; including clarification of job instructions and negotiation of deadlines with the requester. Seeks alternate solutions to deadline requests, as needed Prioritizes work requests across team and coordinates/balances multiple projects based on experience and following established guidelines, especially when working with escalated deadlines or issues Creates and edits documents, mail merges, charts, graphs, tables, etc. Scans and cleans up documents utilizing scanner equipment and appropriate software Converts and cleans documents from other software applications Evaluates personnel performance with the AM and assists in the development and improvement of individual and team skills Demonstrates proper professional expectations for team members when dealing with client requesters and client work requests, including meeting deadlines and delivering high-quality work Responsible for development and delivery of on-going training of new and existing team members in existing processes, as well as new trends or processes for presentations work Facilitates focus and coordination on and between shifts in the production of deliverables to the client in order to meet or exceed the client's expectations for quality, timeliness, and service

Requirements

• Bachelor’s degree or equivalent with years of experience able to substitute
• Minimum of 3 years of related office experience with document production and preparation
• Advanced knowledge of Microsoft Office suite (PowerPoint, Excel, Visio as examples)
• Excellent verbal and written communication and interpersonal skills necessary in order to communicate questions and/or suggestions to the client and other team members in a professional and customer service-oriented manner
• Ability to work both independently and collaboratively as part of a team; self-motivated to ensure own production
• Ability to work in a fast-paced, deadline-driven team environment while handling sensitive and/or confidential documents and information

Responsibilities

• Intakes work requests from the client; including clarification of job instructions and negotiation of deadlines with the requester.
• Seeks alternate solutions to deadline requests, as needed
• Prioritizes work requests across team and coordinates/balances multiple projects based on experience and following established guidelines, especially when working with escalated deadlines or issues
• Creates and edits documents, mail merges, charts, graphs, tables, etc.
• Scans and cleans up documents utilizing scanner equipment and appropriate software
• Converts and cleans documents from other software applications
• Evaluates personnel performance with the AM and assists in the development and improvement of individual and team skills
• Demonstrates proper professional expectations for team members when dealing with client requesters and client work requests, including meeting deadlines and delivering high-quality work
• Responsible for development and delivery of on-going training of new and existing team members in existing processes, as well as new trends or processes for presentations work
• Facilitates focus and coordination on and between shifts in the production of deliverables to the client in order to meet or exceed the client's expectations for quality, timeliness, and service

Benefits

• RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees