Document Processing Operator/Coordinator (Global Law Firm)
About The Position
Act as liaison with attorneys and staff to clarify project specifications, negotiate timelines, and provide regular status updates. Format, troubleshoot, and finalize complex legal documents using advanced tools in Word, Excel, PowerPoint, Visio, and Adobe Acrobat DC. Coordinate and assign document services work requests using ServiceNow; assess project scope, confirm deadlines, and manage bandwidth. Utilize specialized legal technology including DocXtools, Best Authority, Contract Companion, Nuance/Kofax Power PDF, and OmniPage Pro. Provide light proofreading support; ensure accuracy, consistency, and quality across all deliverables. Collaborate with team members and supervisors to complete high-volume, time-sensitive assignments. Maintain detailed logs of assignments in workflow systems and provide backup coverage for front desk coordination when needed.
Requirements
- 3+ years of experience in a legal document production and/or workflow coordination role.
- Expert proficiency in Microsoft Word; advanced skills in Excel, PowerPoint, and Visio.
- Proficiency in legal support tools such as DocXtools, Best Authority, Litera Change-Pro, iManage, Contract Companion, and Adobe Acrobat DC.
- Strong organizational and multitasking skills with the ability to thrive in a high-volume, deadline-driven environment.
- Excellent communication and interpersonal skills; client-service orientation is essential.
Nice To Haves
- Familiarity with legal terminology and proofreading best practices a strong plus.
Responsibilities
- Act as liaison with attorneys and staff to clarify project specifications, negotiate timelines, and provide regular status updates.
- Format, troubleshoot, and finalize complex legal documents using advanced tools in Word, Excel, PowerPoint, Visio, and Adobe Acrobat DC.
- Coordinate and assign document services work requests using ServiceNow; assess project scope, confirm deadlines, and manage bandwidth.
- Utilize specialized legal technology including DocXtools, Best Authority, Contract Companion, Nuance/Kofax Power PDF, and OmniPage Pro.
- Provide light proofreading support; ensure accuracy, consistency, and quality across all deliverables.
- Collaborate with team members and supervisors to complete high-volume, time-sensitive assignments.
- Maintain detailed logs of assignments in workflow systems and provide backup coverage for front desk coordination when needed.
Benefits
- Full Benefits
- Bonus
- 401(k)
- Tuition Reimbursement
- Generous PTO
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
