Document Processing Associate Onsite

Williams Lea-posted about 1 month ago
Full-time • Entry Level
Onsite • New York, NY
5,001-10,000 employees
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The Document Production Associate is an experienced position delivering exceptional customer service to our clients by providing timely and accurate document production of an intermediate to advanced level. This position is onsite every day within one of our major legal clients located in New York. Advanced ability to assess documents, has a technical eye to detect and ensure proper corrections (proofing, edits, conversions, formatting, creation, comparisons, etc.) for requesters. The position requires advanced software aptitude in those programs used for document production, as well as speed and accuracy in a high-volume, high-pressure production environment.

  • Create and edit legal documents to client specifications using applicable software.
  • Create complex formulas and functions to analyze data
  • Develop and maintain complex spreadsheets and databases.
  • Design and implement automated processes for data entry, analysis and reporting.
  • Transcribe tapes, scan and clean documents, and convert documents to/from different file formats.
  • Use document comparison software, red-lining, and general editing to correct legal documents as directed.
  • Produce spreadsheets, charts, graphs, mail merges, tables, presentations, and other documents as requested.
  • Recover/restore corrupted document files when needed.
  • Handle sensitive and/or confidential documents and information.
  • Communicate with manager and client on job or deadline issues.
  • Complete administrative tasks and assignments as assigned by management.
  • Adhere to Williams Lea policies in addition to client site policies.
  • Perform other duties as assigned.
  • Associate degree preferred. An equivalent combination of education and/or experience may be considered when the degree is directly related to the functions of the job.
  • Minimum of two years' experience in a legal document production environment preferred.
  • Expert knowledge of MS Excel, including ability to use spreadsheets, graphing, tables, calculations and automation efficiently to process large quantities of data.
  • Advanced knowledge of MS Word, including formatting documents with Styles, and generating table of contents and table of authorities.
  • Advanced MS PowerPoint skills required.
  • Ability to work in a fast-paced, team environment and as an independent operator.
  • Attention to detail with emphasis on accuracy and quality.
  • Ability to prioritize work to balance multiple projects and deadlines.
  • Excellent verbal and written communication skills.
  • Exceptional customer service skills.
  • MS Word certification preferred but not required.
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