Document Controls Specialist

STV • Mount Pleasant, WI

14d • $64,849 - $86,465

About The Position

STV is a nationally recognized leader for delivering value and excellence in construction management, engineering, architecture, planning and environmental services, is seeking a Document Controls Specialist. The individual we seek should be skilled in the use of technology to complete their day to day tasks. They should be able to communicate well with a large team in order to coordinate and complete multiple responsibilities on a deadline. Essential Job Duties: The control, scanning, indexing, linking, electronic filing and distribution of documents in Procore or other Project Management Tool. This includes internal and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications. Prepare transmittals, distribute documents, and retrieve documents. Assist the Project Managers and the Project Team in all matters relative to project documents and the control and distribution of documents. Process project documents and maintain document control files in accordance with project document control procedures. Document Control Support encompasses both electronic and hard copy distribution and filing. Establish and maintain files; receive, index and scan documents. Types of project documents include correspondence, field memos, submittals, pay requests, drawing log, safety notices, RFIs, and photos. Hardware/Software Knowledge: Microsoft Office Suite of software is required. Expertise in Excel required. Experience with Bluebeam/Adobe Acrobat is required. Experience with large-scale Document Control Software is preferred, Procore is highly desirable. Demonstrated experience with routine Document Control hardware and software, such as scanners. Professional Experience Level/Other Qualifications: Shall have Bachelor's Degree in Construction Management, Engineering or a related field. Minimum of 3 years full time experience in project management, design, construction, operations, administration, architectural electrical or mechanical plumbing or related field; Must be detail oriented and highly organized. Previous experience in a construction environment is highly desirable, with an understanding of the construction process and coordination of various entities in the industry. Previous experience managing a Document Control effort for a large-scale construction project preferred. Experience with public agencies contract administration is preferred. Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities. Effective oral and written communication skills. Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer-service attitude. Compensation Range: $64,848.58 - $86,464.77 Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At STV, we are fully committed to expanding our culture of diversity and inclusion, one that will reflect the clients we serve and the communities we work in, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles. STV offers the following benefits • Health insurance, including an option with a Health Savings Account • Dental insurance • Vision insurance • Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) • Disability insurance • Life Insurance and Accidental Death & Dismemberment • 401(k) Plan • Retirement Counseling • Employee Assistance Program • Paid Time Off (16 days) • Paid Holidays (8 days) • Back-Up Dependent Care (up to 10 days per year) • Parental Leave (up to 80 hours) • Continuing Education Program • Professional Licensure and Society Memberships STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV’s good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications. STV is one of the top infrastructure-focused professional services firms in North America. Founded in 1912, STV advises, plans, designs, engineers and delivers the infrastructure that powers local economies, including transportation systems, buildings, water and other facilities. Headquartered in New York City, the company has more than 65 offices and 3,300 employees who reimagine the solutions and structures that connect our communities. The firm is ranked 34th in Engineering News-Record’s Top 500 Design Firms survey and is 11th in its transportation category. STV is deeply committed to investing in its people and creating a world-class employee experience. We are passionate about mentoring, coaching and cultivating our talent because we know they are destined to become the next generation of industry leaders. We’re also committed to delivering formative career experiences – and we do that by providing challenging and unique work experiences, by mapping multiple ways to advance (beyond the traditional career ladder!) and by recognizing those who successfully chart new and exciting paths for the firm. We value a wide range of perspectives and experiences, without regard to any factor or characteristic, regardless of whether it is a category protected by federal, state and/or local law, making them an integral part of how we work. Our approach ensures that every individual is respected, heard, and given opportunities to contribute meaningfully. We remove barriers and create pathways for growth, embedding fairness into our daily operations. Learn more at stvinc.com. STV exists to make communities better through innovative solutions that connect people, places and the present to the future. Our local teams throughout the country deeply understand the needs of their communities and have the expertise to provide solutions. We are also committed to giving back to our communities and our neighbors through volunteering and philanthropic activities; fundraising events; scholarships, internships, and mentoring; and sustainability and community improvement projects. Learn more. STV provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Requirements

• Microsoft Office Suite of software is required.
• Expertise in Excel required.
• Experience with Bluebeam/Adobe Acrobat is required.
• Demonstrated experience with routine Document Control hardware and software, such as scanners.
• Shall have Bachelor's Degree in Construction Management, Engineering or a related field.
• Minimum of 3 years full time experience in project management, design, construction, operations, administration, architectural electrical or mechanical plumbing or related field;
• Must be detail oriented and highly organized.
• Effective oral and written communication skills.
• Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer-service attitude.

Nice To Haves

• Experience with large-scale Document Control Software is preferred, Procore is highly desirable.
• Previous experience in a construction environment is highly desirable, with an understanding of the construction process and coordination of various entities in the industry.
• Previous experience managing a Document Control effort for a large-scale construction project preferred.
• Experience with public agencies contract administration is preferred.
• Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.

Responsibilities

• The control, scanning, indexing, linking, electronic filing and distribution of documents in Procore or other Project Management Tool.
• This includes internal and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
• Prepare transmittals, distribute documents, and retrieve documents.
• Assist the Project Managers and the Project Team in all matters relative to project documents and the control and distribution of documents.
• Process project documents and maintain document control files in accordance with project document control procedures.
• Document Control Support encompasses both electronic and hard copy distribution and filing.
• Establish and maintain files; receive, index and scan documents.
• Types of project documents include correspondence, field memos, submittals, pay requests, drawing log, safety notices, RFIs, and photos.

Benefits

• Health insurance, including an option with a Health Savings Account
• Dental insurance
• Vision insurance
• Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
• Disability insurance
• Life Insurance and Accidental Death & Dismemberment
• 401(k) Plan
• Retirement Counseling
• Employee Assistance Program
• Paid Time Off (16 days)
• Paid Holidays (8 days)
• Back-Up Dependent Care (up to 10 days per year)
• Parental Leave (up to 80 hours)
• Continuing Education Program
• Professional Licensure and Society Memberships

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees