Document Controls and Records Management Specialist

Amentum • Idaho Falls, ID

75d • Hybrid

About The Position

We are looking for Document Controls and Records Management Specialist for our Naval Reactors Facility project office 55 miles from Idaho Falls. Your role will be to provide support and oversight in the definition and implementation of Document Management and related systems for the Amentum Critical Mission Solutions Nuclear Projects and Consulting Line of Business programs and projects. Additionally, you may be responsible for assisting in the development of processes and procedures according to the dynamic needs of our clients and services. Experience should include knowledge of: document control processes; records archiving, retention, and destruction practices; and the ability to handle confidential information discreetly. Strong knowledge of document control and records compliance, digitization, and metadata integration is desirable. Must be a self-motivated, effective communicator, with a strong background in Records and Information Management within Engineering, Program Management, Procurement, and Construction Management services.

Requirements

• BA or BS desirable; High School diploma or equivalent is required as a minimum.
• Experience with Document Control and Electronic Records Management Systems (ERMS), such as Prolog, Documentum, SharePoint, ProjectWise, or similar platforms.
• Understanding of different personality types and communication styles for effective presentation, communication, and conflict resolution.
• Capable of extreme attention to detail.
• Demonstrates the ability to perform responsibilities with minimal supervision and proactively resolve issues with limited direction.
• Self-motivated to initiate task when need is identified.
• Ability to communicate complex information clearly and concisely.

Nice To Haves

• Person already residing a commutable distance from the SFHP project office near Scoville, ID to make the commute daily is preferred.
• Experience with NQA-1 project/program document and records management requirements, processes, procedures, and solutions.
• Knowledge of records retention laws and best practices.

Responsibilities

• Creation, organization, management, and protection of both physical and electronic records and documents.
• Ensure that all records are accurate, secure, accessible, and compliant with legal and organizational standards.
• Document Control: Process and distribute communications and information flow such as submittals, Requests for Information (RFIs), and document turnover.
• Create, revise, and format documents including contracts, reports, and manuals.
• Track and manage document version control to ensure accuracy and consistency.
• Verify that controlled documents include essential information such as dates, titles, and applicable signatures before processing.
• Ensure all documents are clear, concise, and compliant with regulatory standards.
• Organize and maintain documentation during the design, construction, commissioning, closeout, and turnover phases of projects.
• Support the complete records lifecycle, including creation, classification, retention, archival, and compliant disposal.
• Digitize physical records and ensure proper indexing and storage.
• Assist in document and records audit processes.
• Respond to internal and external records requests.
• Maintain confidentiality and integrity of both physical and electronic records.
• Utilize and operate document management tools and electronic records management systems (ERMS).
• Collaborate with IT to troubleshoot and improve document systems.
• Train staff on document and records management systems.
• Provide direct contribution to the daily business of document and records management.
• Reporting for document and records management metrics and compliance.
• Document and track the disposition of records (e.g., archiving, destruction).
• Provide support for audits and legal inquiries.
• Ensure quality/compliance of Program document management plans and process.

Benefits

• Competitive benefits program.
• Health and Safety initiative of Zero workplace injuries.

What This Job Offers

• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED