Document Controller

Galliford Try • East Hampton, CT

91d

About The Position

The Document Controller in the Environment Division will provide consistent support to project teams by ensuring that design and contemporary information/documentation are captured within our systems for ease of retrieval by site teams. This role involves ensuring compliance with information management protocols and procedures, maintaining documentation accuracy, and supporting project teams in various administrative tasks.

Requirements

• Main Contractor experience is desired.
• Some knowledge and understanding of the Document Control process at operational level.
• Some knowledge and experience of using Viewpoint for Projects and Field View at operational level is desired.
• IT literate and a good understanding of Microsoft and Viewpoint applications.
• Ability to prioritise workload when managing multiple contracts/tasks.
• Ability to work accurately under pressure to meet project targets.
• Great attention to detail.

Responsibilities

• Ensure system aligns with our BMS.
• Drive Information Management (IM) Compliance within your project(s).
• Engage / Liaise with H&S / Quality Teams regularly, i.e. Monthly.
• Attend design team meetings to ensure compliance within the systems are met.
• Ensure company and project information management protocols/procedures are followed, including the IMP and BEP.
• Create and ensure all registers are up to date and completed correctly prior to internal and external auditing.
• Ensure that change control of revision status is recorded, easily traceable and identified within the company systems.
• Ensure that latest revision of live design documentation is available and distributed to relevant discipline role within the systems.
• Ensure all design information is controlled and maintained in a methodical manner and issued within set timescales.
• Issue reports to internal / external parties when required.
• Ensure consultants and sub-contractors are invited into our system(s) and attend a training day.
• Daily Report issued on New / Revised information to site team.
• Monthly system reports on Security Group, System usage etc.
• Contribute to Continuous improvement of the system(s).
• Attend a site awareness training day.
• Any other reasonable tasks as directed by your Line Manager.
• Capture data from other systems used on the project to our company system(s) i.e. Contract management tool.
• Confirm / Support the Project Team with the workflow process, RDD, RFI and Change Control within our system(s).
• Carry out QA check within agreed Workflows.
• Support the Commercial and Design Managers with linking information to virtual containers within our system(s).
• Invite and revoke internal and external users to and from our system(s) when required.
• Setup document containers for external parties within our system(s) when required.
• Manage distribution groups.
• Add and configure containers within our system template where applicable.
• Create matrix / notification transmittals when required.
• Generate reports when required.
• Audit regularly to ensure compliance with the company BMS.
• Ensure design documentation is uploaded and named consistently within our system(s).
• System champion for project team(s), supporting users when required.
• Print / organise print service for drawings when required.
• Liaise with Design and Site teams regarding Handover information / documentation.
• Highlighted documentation. i.e. Stamped ‘Scanned to System’ when superseded or revised.
• Report to Project Management Team on progress monthly.

Benefits

• Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays.
• A wide range of corporate discounts.
• Cycle to Work schemes.
• Comprehensive pension plan.
• Regular Save as You Earn share purchase scheme.
• Private medical scheme options are available for all salaried employees.
• Employee assistance programme providing free 24/7 support.
• Paid for yearly membership to one recognised professional association relevant to your role.

What This Job Offers