Document Controller

ACCIONA S.A • New York, NY

75d • $70,000 - $95,000

About The Position

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future. ACCIONA, through its Living & Culture business line, is looking to hire a Document Controller in the USA to take part in a cultural project.

Requirements

• 5+ years of experience as a Document Controller or Project Administrator in the construction, museum, or cultural projects sector.
• Proven expertise in Procore document control and project management functions.
• Familiarity with design, fabrication, and installation workflows, ideally in AV, lighting, theming, or exhibit integration projects.
• Strong understanding of version control, submittal workflows, and change management.
• Excellent organizational and communication skills, with a detail-oriented and methodical approach.
• Proficiency in Microsoft Office Suite and Adobe Acrobat; knowledge of BIM platforms (Revit, Navisworks) a plus.

Nice To Haves

• Experience in cultural projects.
• Knowledge of BIM platforms (Revit, Navisworks).

Responsibilities

• Collaborate and provide support in the projects carried out by their unit/department.
• Ensure that project documentation is processed in compliance with standards and procedures.
• Develop document control systems and procedures as needed.
• Maintain a structured and organized digital filing system for all project documents.
• Upload, track, and manage drawings, specifications, vendor submittals, RFIs, contracts, and change orders within Procore.
• Ensure version control is maintained and obsolete documents are removed from circulation.
• Distribute updated documents and ensure timely communication across project teams and vendors.
• Generate reports and document logs to track submittal status, outstanding items, and approvals.
• Support project managers, BIM specialists, and engineering managers by ensuring all team members are working with current documentation.
• Liaise with vendors and subcontractors to confirm receipt and compliance of submissions.
• Assist with preparation of handover documentation and project close-out packages (as-builts, O&M manuals, etc.).
• Provide training and technical support to internal and external teams on proper use of Procore for document control.
• Coordinate document flow between international teams (Spain-based staff, US project team, US stakeholders, vendors worldwide).
• Ensure all documentation complies with client requirements, project standards, and contractual obligations.
• Monitor deadlines and escalate delays in document reviews or approvals.
• Maintain confidentiality and security of sensitive project information.
• Prepare audit trails and compliance records for project reporting and client review.

Benefits

• Competitive salary.
• Relocation assistance where relocation is required and approved.
• 401(k) retirement plan.
• Medical, dental, vision, life, short and long-term disability benefits.
• Tuition reimbursement.
• Paid time off.
• $50/month wellness reimbursement for fitness-related expenses.
• Career development opportunities, technical training access.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Heavy and Civil Engineering Construction
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees