Document Controller/SharePoint Administrator

ON.energy

22h

About The Position

ON.energy is building the power infrastructure that makes the AI era possible. As AI demand surges past what the grid and traditional data centers can support, ON.energy provides a new class of power technology proven at gigawatt scale and trusted by the world’s leading cloud and AI companies. Our systems are already deployed across 2.5 GW of hyper-scale campuses, validated by top U.S. national labs, and certified for grid-safe operation by major utilities. With real products in the field, we’re scaling faster than the grid can, transforming power from a bottleneck into a competitive advantage for the companies building the future.
Position Summary
The Document Controller / SharePoint Administrator is responsible for managing controlled documents and records while supporting and administering SharePoint-based document management environments. This role ensures documents are accurate, compliant, accessible, and aligned with information governance standards across the organization.
The ideal candidate combines strong document control fundamentals with hands-on SharePoint experience, supporting users, maintaining metadata and permissions, and improving document workflows.

Requirements

• Bachelor’s degree or equivalent experience in Information Management, Business Administration, or a related field
• 3+ years of experience in document control, records management, or information management
• Hands-on experience supporting Microsoft SharePoint (Online and/or On-Premises)
• Strong understanding of document lifecycle management and version control
• Experience managing metadata, permissions, and controlled document libraries
• Proficiency with Microsoft 365 (SharePoint, Teams, OneDrive, Outlook)
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and deadlines
• Clear written and verbal communication skills
• Customer-service mindset when supporting internal users
• Analytical and problem-solving abilities
• Ability to translate governance requirements into practical solutions

Nice To Haves

• Experience with regulated or compliance-driven environments
• Knowledge of information governance frameworks and retention schedules
• Familiarity with audit and compliance support
• Experience with workflow automation (Power Automate or similar tools)
• Certifications such as: AIIM Information Professional ARMA IGP (Information Governance Professional) Microsoft SharePoint or M365 certifications

Responsibilities

• Manage the full lifecycle of controlled documents, including creation, review, approval, revision, distribution, and archival
• Ensure compliance with internal procedures, regulatory requirements, and retention schedules
• Maintain document registers, revision histories, and audit trails
• Support internal and external audits by providing accurate and timely documentation
• Enforce document naming conventions, version control, and metadata standards
• Administer SharePoint sites, libraries, folders, and permissions
• Configure and maintain metadata, content types, and document libraries
• Support document workflows, approvals, and automated processes
• Troubleshoot SharePoint access, versioning, and sync issues
• Partner with IT and business teams on SharePoint enhancements and migrations
• Apply information governance principles to digital and physical records
• Support retention, defensible disposition, and records classification efforts
• Assist with policy development and procedure updates related to document management
• Promote best practices for document storage, collaboration, and security
• Provide guidance and training to end users on SharePoint and document control procedures
• Develop quick-reference guides and user documentation
• Serve as a subject matter expert for document control and SharePoint usage
• Collaborate with cross-functional teams to improve document workflows and efficiency

Benefits

• Competitive salary + annual performance-based bonus eligibility
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Competitive salary + annual performance bonus eligibility
• Christmas Bonus (Aguinaldo): 30 days
• Major medical expenses and life insurance
• Paid time off and holidays (per local policy)
• Professional development and growth opportunities
• Opportunity to grow with a mission-driven team shaping the future of clean energy
• Equal Opportunity: ON.energy is committed to equal employment opportunity and to maintaining a work environment free of harassment, discrimination, or retaliation.
• Accommodations: If you need an accommodation during the application process, email [email protected]
• Benefits vary by role and location and are subject to change.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level