Document Controller, Project Based

Falcon s Beyond Global • Orlando, FL

70d

About The Position

Falcon’s Beyond is a diversified global entertainment, consumer experience, and technology enterprise that accelerates intellectual property activations concurrently across physical and digital experiences. Working at Falcon’s means practicing your craft among collaborative and friendly professionals. We have attracted top talent from the feature film and visual effects industries, top theme park destinations, the video game industry, and others. Our work can be experienced in theme parks, museums, zoos, aquariums, location-based entertainment venues, live events, themed restaurant, and retail locations, and more! The Document Controller will work closely with Falcon’s internal creative and technical teams as well as outside vendors and clients. This role is responsible for managing incoming and outgoing deliverables of various complex, large-scale projects across Falcon’s portfolio of theme parks, hospitality venues, bespoke food & beverage and retail, and resort environments. These projects combine the services of specialty designers and fabricators, scenic, lighting, AV, and ride vendors to produce a show or an attraction or a series of attractions for our clients. The Document Controller will be in-office to oversee the receival, distribution, and archiving of all project deliverables, including drawing packages, 3D files, PowerPoint presentations, and concept art. In addition, the Document Controller will attend meetings with all project stakeholders, maintain version control procedures, check documents for compliance against internal and client standards, and act as the point of contact for all incoming documents from client and other stakeholders. This role is also responsible for the document flow within the company through the different departments and maintaining the project SharePoint site, transmittal logs, Smartsheet, RFI process etc.

Requirements

• Must have or be able to quickly acquire knowledge of company structure (mission, goals, and objectives), and policies and procedures.
• 2-4 years of document control, project management, or related experience. Associate and/or Bachelor's degree in relevant field from an accredited program is preferable.
• Experience or familiarity with themed entertainment projects is preferred.
• Familiarity with Autodesk Construction Cloud, Aconex, and/or PM Web.
• Proficiency in Microsoft 365 Suite, particularly Microsoft Excel. Experience with Microsoft Power Tools is a plus.
• Familiarity with Smartsheet’s dashboards and functions.
• Attention to detail and effective time management skills.
• Ability to quickly adapt to changes in project scope & schedule, and the ability to confidently handle disagreements or conflicts related to project scheduling.
• Requires a sound understanding of analytical problem solving.
• Strong technical oral and written communication skills for a wide audience.
• Preferred familiarity of construction methods and industry and ability to read architectural and construction drawings.
• Ability & willingness to work overtime, weekends, and holidays with short notice as project demands require.
• Must possess a valid driver’s license.
• Must be authorized to work lawfully in the United States of America.
• Will not require Falcon’s Beyond Global, LLC to commence (“sponsor”) an immigration case in order to be employed (now or in the future).

Responsibilities

• Act as point of contact for all document-related communication between client, external project stakeholders, sub-vendors, and internal company team members.
• Reliably upload and download project files to/from project folder structure and communicating location to relevant team members.
• Collaboration with internal team members and sub vendors to ensure all contractual deliverables are satisfied and quality standards are met.
• Identify opportunities for process improvement and implement measures to create more efficient document control processes.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree