Document Control Specialist

Cumming Group • Chicago, IL

1d • $55,000 - $69,667 • Onsite

About The Position

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless! This position is a part of our Project Management department assists the project team at the project site in preparing project reports, coordinating project meetings, and preparing invoices in accordance with the client contract under minimal supervision from the project management team. This role is supporting a large hospitality client. Come join our team!

Requirements

• Experience with scanning and converting documents to various specified file formats.
• Knowledge of proper security and preservation of controlled data, documents & records.
• Utilize effective written and oral communication skills.
• Understand how your role contributes to the organization's goals.
• Deliver quality work product by role modeling organizational core values.
• Hold self accountable to individual and team goals.
• Consistently communicates and collaborates with team members and clients.
• Build relationships with peers, leaders, and clients.
• Proactively participate in self-development to continually enhance current skills and build new skills required to excel at current role and prepare for career progression.
• Demonstrate ability to be dependable, diligent, and thorough.
• Exercise creativity and resourcefulness in managing the project effectively in a compressed timeframe.

Nice To Haves

• Education: Bachelor’s Degree in Architecture, Engineering or Construction Management
• Experience: 5+ years of experience, in project management or construction management and administration
• Preferred certifications: Primavera Systems Certification or equivalent for document control software usage

Responsibilities

• Set up the project filing system.
• Manage confidential project information utilizing a database, software, or filing system.
• Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records in conjunction with the client contract.
• Implement documentation policies, processes, and databases to ensure compliance and quality control.
• Collaborate with cross-functional departments, vendors, and contractors to ensure timely implementation of changes to controlled documents.
• Assist the project and commercial management teams with planning, managing, and coordinating all aspects of the project schedule, scope, and cost.
• Assist the project and commercial management teams with value engineering, preparation of cost estimates, cost studies, actual job cost reviews, and budget reconciliation.
• Under the supervision of Project and/or Commercial Manager, facilitate job site meetings and prepare meeting minutes.
• Support in the development, management, and execution of regular project reporting and tracking tools.
• Communicate with and manage project stakeholders as needed.
• Evaluate documents and communicate the client’s specific goals and expectations to all project team members.
• Re-evaluate the contract scope of work as the project progresses against the goals, expectations, and the needs of the client, and recommend adjustments as necessary.
• Organize and maintain framework for project team processes and record keeping of electronic and physical documents.
• Track the permitting process to ensure the applicable permits are moving through the process efficiently.
• Ensure the project design management continues to follow the client project documents such as budget, scope, schedule, and client's design standards.
• Under supervision of Project and/or Commercial Manager, track close out documents and activities.
• MBE / WBE Tracking
• General office administration duties
• Other duties as assigned.
• Attendance at work during normal business hours.

Benefits

• Medical
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) Matching
• Paid Time Off
• Paid Holidays
• Short and long-term disability
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level