Document Control Specialist

Come join us • Van Nuys, CA

9d • $55,000 - $65,000 • Hybrid

About The Position

The Document Control Specialist is responsible for managing, tracking, maintaining, and distributing all relevant documents, certifications, and product files in support of the Quality, Compliance, and Regulatory (QCR) function. This role will help develop and maintain a database to ensure all documentation is organized effectively, accurate, and readily accessible, and can be used to provide information to internal stakeholders. Responsibilities include receiving, reviewing, categorizing, scanning, filing, distributing, and tracking documents vital to the functioning of the QCR team. In addition, the Document Control Specialist will play a central role in developing and maintaining the department’s Quality Management System (QMS). This role will also support and assist in the creation and submission of federal and state regulatory and compliance documentation.

Requirements

• Associate’s degree (AAS) in a STEM-related field (Science, Technology, Engineering, or Math), or currently pursuing a technical degree, or high school diploma with 5+ years of relevant experience
• Experience with Information System applications used for management of regulatory and/or quality systems
• Working knowledge of applicable regulations, standards, and guidelines (e.g., ISO, FDA, ASTM, and global regulations for consumer products)
• Proficient in Microsoft Office, particularly Excel and Word
• Strong written communication and documentation skills
• Strong attention to detail with a high level of accuracy
• Solid analytical and problem-solving skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Nice To Haves

• Experience with juvenile and infant products is a plus
• Experience with Salesforce and/or Workfront is a plus

Responsibilities

• Develop and maintain a digital Document Management System (DMS) for the QCR department
• Develop and maintain the QCR department’s Quality Management System (QMS)
• Manage regulatory documentation database and maintenance
• Convert selected hard copy files to digital format and maintain within DMS
• Create a log-and-track system to ensure documentation is the most up to date version
• Assist in the coordination of efforts associated with the preparation and submittal of federal and state regulatory documentation
• Respond to the requests for documentation and distribute them as needed
• Assist in the tracking and receipt of product test samples and consumer returns
• Other duties may be assigned

Benefits

• We offer a comprehensive benefits package that includes medical, vision, dental, prescription drug coverage, life insurance, wellness benefits, generous employer-matched 401(k) plan, Paid Childcare Leave, among other benefit plans.
• Our total rewards are top of market and include competitive salary, bonus, and opportunities to earn equity.
• We focus on supporting employee development and growth.
• We regularly hold social functions to foster a genuine camaraderie that enhances teamwork.
• At our company-wide award functions, we take time to recognize the talent and dedication of the people who make Munchkin the most loved baby lifestyle brand in the world.
• To give our people flexibility, we offer hybrid work environment with opportunities for half-day Friday’s all year around and provide annual weeklong global office closures giving our people a chance to recharge.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees