Document Control Specialist

WSP-posted 10 days ago
Full-time • Entry Level
Onsite • Virginia Beach, VA
5,001-10,000 employees
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WSP is currently initiating a search for a Document Control Specialist for our Virginia Beach office. This individual will report to our client’s field office in Norfolk, VA (5 days per week). Be involved in projects with our Project Controls Team and be a part of a growing organization that meets our client’s objectives and solves their challenges. At WSP, we are driven by inspiring the right people to be part of our future-focused business objectives. Our devotion to teamwork has allowed us to build communities and expand our skylines. Here at WSP, anything is within our reach and yours as a WSP employee. Come join us and help shape the future!

  • Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
  • Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
  • Implement an efficient work-flow process, monitor daily activity, and implement modifications.
  • Work within the existing Electronic Document Management System (EDMS).
  • Knowledge of document management process, procedures, and systems.
  • Provide Document Management support to the entire project team.
  • Retrieve files, Upload / Download files, Manage Document Naming Convention, numbering, assigning, and distribution.
  • Process Incoming/Outgoing documentation.
  • Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.
  • Familiar with the Submittal and RFI Packages Procedure and Processes.
  • Work with project department leads to ensure timely processing of documentation.
  • May occasionally be required to manage day-to-day operations of the Document Control Team.
  • Bachelor's Degree or equivalent experience
  • 1-3 years of project experience in a Document Control or similar role, working in the construction industry.
  • Must have experience with Microsoft Excel and ProjectWise
  • Excellent organization, coordination, and prioritizing skills.
  • Strong reading, comprehension, and written retention skills.
  • Exhibit good problem solving skills and superior attention to details.
  • Exceptional client relations and customer service skills.
  • Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
  • Ability to work in a team or independently in a multi-disciplinary team environment.
  • Maintain confidentiality at all times.
  • Must be able to work within the Field Office located in Norfolk 5 days per week.
  • WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on a providing health and financial stability throughout the employee’s career.
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