Document Control Specialist

David Joseph & Company • Las Vegas, NV

3d

About The Position

Manages and controls the lifecycle of documents and records to ensure they are accurate, compliant, and readily accessible. This position is responsible for managing the document control process, the document database, tracking revisions and approvals, and conducting document and records audits.
Key responsibilities include ensuring adherence to internal policies and external regulatory requirements, training staff, and archiving or disposing of obsolete documents and records.

Requirements

• High School diploma or GED
• Any combination of the experience, education, training, and requirements listed herein which provide an equivalent background to perform the work of this position may be considered by management.

Nice To Haves

• Strong organizational and detail-oriented skills; Essential for managing large volumes of documents/records and ensuring accuracy.
• Good communication skills; Interacts with stakeholders, explains procedures, and resolves issues.
• Knowledge of document management systems; familiarity with software and tools used for document control.
• Understanding of AS9100 documentation requirements and relevant industry standards; knowledge of relevant policies, procedures, and best practices for document control.
• Ability to learn new technologies; Adapting to changes in software and systems as needed.

Responsibilities

• Maintains the document control system, to include management of document creation, review, approval, distribution, and storage.
• Manages documents and records with the document database and electronic filing systems; ensuring documents are organized, accessible, and easily searchable.
• Tracks document revisions and manages approvals; ensures the latest versions are available and include necessary approvals.
• Conducts regular document and records audits; identifies potential issues with document control processes and ensures adherence to standards.
• Ensures document and records compliance with internal and external regulations.
• Trains staff in the document control and records control procedures and best practices.
• Archives and disposes of obsolete documents and records; ensuring compliance with retention policies and procedures for both physical and digital documents.
• Supports the creation of documentation packages and assists with digitizing documents and records.
• Other duties as assigned.

Benefits

• Medical, Dental, and Vision Insurance
• Supplemental Aflac Insurance
• PTO after 1 Year
• 401k
• Bonus Eligible

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED