Document Control Specialist

X-energy • Oak Ridge, TN

5d • Onsite

About The Position

This role will manage and maintain records and documents, ensuring compliance with regulatory standards, and develop comprehensive procedures for the organization. This role combines expertise in records management, document control, technical writing, and procedure writing to support the company’s documentation needs, ensuring accuracy, consistency, and accessibility.

Requirements

• Bachelor’s degree in related field.
• Typically, ten years of experience in administrative or records management role required.
• Strong knowledge of records management systems and legal requirements.

Nice To Haves

• Work experience in a regulated industry such as nuclear, preferred.

Responsibilities

• Organize and maintain physical and electronic records, ensuring they are easily retrievable and securely stored.
• Ensure all documents are accurately identified, labeled, stored, and categorized.
• Ensure documents are properly entered into document control and records management systems.
• Coordinate with various departments to ensure proper management and disposition of records.
• Monitor/implement periodic reviews of controlled documents.
• Monitor record retention schedules and ensure timely disposition of records.
• Control access to documents, ensuring that only authorized personnel can retrieve or modify them.
• Track document versions and revisions, maintaining a comprehensive version control system.
• Ensure review and approval records are maintained and available for Quality Assurance and regulatory audits.
• Prepare and coordinate procedure reviews, comment resolution, and approvals.
• Ensure procedures can be performed as written.
• Collaborate with managers and subject matter experts during procedure development.
• Create and revise advanced templates, forms, drawings, diagrams, tables, and charts, captions, indexes, custom fields, and merged information to help preparers convey concepts and ideas
• Format documents to include generating tables of contents, lists of figures, charts, tables, headers and footers, text, headings and references, and other lists from styles applied to document content.
• Ensure document properties meet formatting requirements in Word, PDF, and PowerPoint formats.
• Ensure that formatting is consistent throughout documents in accordance with internal templates and style guide (use of abbreviations, in-text citations, hyperlinks, terminology, bibliographies, etc.).
• Provide training to staff on records management, document control, and procedure writing.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Perform other duties as assigned by manager.
• Lead the execution of the core tasks and responsibilities, listed in the Job Profile Task/Responsibilities section of this document, without close supervision and some latitude for independent judgment.
• Provide feedback and guidance to more junior team members with the execution of the core tasks and responsibilities listed in the Job Profile Task/Responsibilities section of this document.
• Shares knowledge related to industry best practices and standards with others across the team.

Benefits

• X Energy, LLC offers a robust benefits package that includes a 401K plan with an employer match, Medical/Dental /Vision Insurance, Life and Disability Insurance, Paid Time Off, and a Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees