Document Control Specialist - Gateway

Arcadis • Newark, NJ

29d • $70,000 - $84,000

About The Position

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together. Role Description: Arcadis is seeking a highly skilled and motivated Document Control Specialist to support one of the most iconic and consequential infrastructure initiatives in the United States — the Gateway Hudson Tunnel Project (HTP). We are working in partnership with Parsons and Mace as part of the MPA Delivery Partner team, selected by the Gateway Development Commission to deliver this transformative project. The HTP is a critical component of the broader Gateway Program — one of the most ambitious and impactful transportation initiatives in the nation — and is designed to strengthen mobility, enhance resiliency, and ensure the long-term reliability of the Northeast Corridor. The project encompasses the construction of a new, two-track rail tunnel beneath the Hudson River, along with the full rehabilitation of the existing 113-year-old North River Tunnel. This vital infrastructure supports more than 200,000 daily passengers via Amtrak and NJ TRANSIT and serves as a backbone for economic activity and connectivity between New York and New Jersey. This is more than just a job — it's a once-in-a-generation opportunity to contribute to a nationally significant infrastructure program that will reshape rail transportation, drive sustainable economic growth, and improve regional accessibility for millions. As part of this high-performing, multidisciplinary team, you will help deliver excellence on one of the most technically complex and high-profile projects in the world. If you're seeking to make a meaningful, lasting impact — while advancing your career alongside some of the best minds in the industry — this is your moment.

Requirements

• 5+ five plus years in document control within engineering/construction, preferably on large projects ($500M-$1B).
• Proficient with PMIS tools (SharePoint, eBuilder, PM Web, Oracle and Kahua) and Windows software.
• Strong attention to detail and document organization abilities in high-pressure, fast-paced environments.
• Excellent communication and follow-up skills to coordinate with multiple stakeholders and meet project deadlines.

Responsibilities

• Oversee and maintain comprehensive project documentation in alignment with project standards and protocols.
• Organize, classify, and store documents using PMIS tools (SharePoint, eBuilder, PM Web, Oracle, Kahua) to ensure accessibility and accuracy.
• Coordinate with internal and external stakeholders to facilitate document reviews and approvals within a 10-day turnaround.
• Actively track and follow up on pending reviews to ensure timely feedback and maintain project momentum.
• Implement version control practices to ensure all documents are current, accurate, and meet project requirements.
• Conduct regular audits and quality checks to maintain document integrity, ensuring compliance with regulatory and project standards.
• Manage document workflows within PMIS tools, troubleshooting issues, and ensuring all team members are proficient in using relevant software.
• Provide training and support to team members on document control processes and software usage as needed.
• Generate and distribute regular document control reports, including status updates on review cycles and outstanding document actions.
• Maintain clear communication channels with project teams, offering proactive support to meet document deadlines in an aggressive project schedule.

Benefits

• Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement.
• We offer nine paid holidays and 15 days PTO that accrue per year.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees