Document Control Specialist
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About The Position
The Document Control Specialist position in Pomona, California, is a contract role that plays a crucial part in the management and organization of electronic files within the engineering department. Under the supervision of the Engineering Manager, the specialist will be responsible for a variety of tasks that ensure the effective tracking, maintenance, and retrieval of documents in accordance with the company's document lifecycle procedures. This role is essential for safeguarding information and improving data retrieval processes, which are vital for the efficiency of engineering design and services work. The specialist will develop and maintain databases that track engineering documents and services, ensuring that all records are archived according to the company's records retention policies. This includes the conversion of hard copy documents into electronic formats, as well as the development of procedures for the transfer of digital files to the Document Management System (DMS) Library. The role also involves updating existing engineering procedures to incorporate new document management practices, thereby enhancing the overall workflow within the department. In addition to these responsibilities, the Document Control Specialist will train and assist department personnel in the use of document management software, preparing end-user workflow procedures to facilitate smooth operations. The specialist will also be tasked with generating comprehensive documentation of all procedures related to document control, ensuring that all personnel are informed and compliant with the established protocols. This position requires a detail-oriented individual who can manage both hard copy and electronic files effectively, ensuring that all documents are accessible and organized for manufacturing and engineering purposes.
