Document Control Specialist

Panelmatic • Brookfield Center, CT

71d

About The Position

The position involves preparing and submitting final documentation packages, including Data Books, Quality Data Packages, Inspection Reports, and AS BUILT drawing packages, in accordance with purchase order or project requirements. The role requires managing in-process submittals using company templates and submitting documents through customer web portals or document control systems. Additionally, the candidate will coordinate and submit monthly reports to state and third-party agencies, ensuring compliance with specific certification program requirements. The position also involves working cross-functionally with Project Managers, Engineers, and Project Coordinators across multiple locations to gather and organize required documentation, while ensuring that documentation practices align with Quality department standards for consistency and accuracy.

Requirements

• High school diploma or GED required.
• Three years' experience in document control, quality, or project coordination required.
• Familiarity with technical documentation such as spec sheets, inspection reports, and engineering drawings required.
• Ability to manage multiple priorities and work with cross-functional teams required.
• Strong organizational skills and attention to detail required.
• Proficient in Microsoft Office Suite; experience with document control systems and customer portals required.
• Ability to work at heights above six feet required.
• Ability to work in enclosed spaces required.
• Alignment with company core values required.

Responsibilities

• Prepare and submit final documentation packages (Data Books/Quality Data Packages/IOMs) which include spec sheets, MTRs, inspection reports, change notices, AS BUILT drawing packages, and other required materials per purchase order or project requirements.
• Manage in-process submittals, utilizing company templates and submitting documents through customer web portals or document control systems.
• Coordinate and submit monthly reports to each state and third-party agency in alignment with their specific certification program requirements.
• Submit state approval packages following release from the Engineering department.
• Work cross-functionally with Project Managers, Engineers, and Project Coordinators across multiple locations (Houston, Conroe, Brookfield, Youngstown) to gather and organize required documentation.
• Ensure documentation practices align with Quality department standards to maintain consistency and accuracy across all project submittals.
• Perform any other assignments given by management.

Benefits

• 100% medical premium paid for by Panelmatic for the employee-only level medical coverage.
• 80% paid for by Panelmatic and 20% paid for by the employee on all other level medical coverage (ie employee plus child, employee plus spouse, family).
• 401K, bonuses.
• Scholarships, educational reimbursement, paid volunteerism, and paid personal and professional development provided.
• PTO and paid holidays provided.
• Career advancement opportunities.
• Competitive wages.
• Family-friendly environment with average employee tenure above five years.

What This Job Offers

• Career Level: Entry Level
• Industry: Electrical Equipment, Appliance, and Component Manufacturing
• Education Level: High school or GED
• Number of Employees: 101-250 employees