Document Control Specialist - Substation
About The Position
About Us QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects. Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients. About this Role Every moment of every day, people all over the world rely on electricity provided by Quanta Services and its customers. With its highly skilled and innovative workforce, Quanta is the largest specialty contractor in North America that powers modern life. Find your future with us by being a part of something bigger – leading the energy transition in building a better world for generations to come. We encourage and inspire our people to embrace opportunities within our corporate office and 200 operating companies providing solutions for the utility, renewable energy, electric power, industrial, and communications industries worldwide. Quanta’s culture is about creating an environment where all employees can be themselves, are valued, and have an equal opportunity to succeed. When you join our team, you join a dynamic culture in which career development is encouraged, excellence is rewarded, and diversity is valued. POSITION OVERVIEW: The Document Control Specialist provides document management support to the Engineering teams at QISG. This individual will be an integral part of the engineering team and will assist wherever necessary to ensure the design teams have the support they need to manage and distribute projects to the clients. Ideal candidates will have excellent verbal and written communication skills, organizational skills and attention to detail, as well as interpersonal and document control skills. They will be proficient in Vault and basic understanding of clerical procedures and systems. The Document Control Specialist will work under the direction of the Director, Engineering Manager or Design Supervisor and collaborate closely with engineers and drafting teams to assist with development of quality drawing and document packages for both internal and external deliverables.
Requirements
- High school diploma, or equivalent
- Experience (3 years) in a similar role and with Vault is highly preferred.
- Ability to work independently.
- Word processing, spread sheet, and e-mail software.
- Excellent oral and written communication.
- Working in a team environment.
- Communicating effectively with co-workers.
- Possess willingness to be flexible on what best supports the team.
- Able to deal with ambiguity and ability to work independently, manage multiple tasks and determine priorities in a complex environment.
Nice To Haves
- Associates degree is preferred.
Responsibilities
- Store, retrieve and distribute project documents such as drawings, calculations, emails, minutes of meeting, and other related project documents.
- Assist in the administration of Vault document management system to ensure all documents are properly stored and no information is corrupted or lost.
- Set up new project folders in Vault and ensure that all documents are stored in the proper folder locations.
- Learn client documents systems as needed to facilitate the uploading and downloading of project specific documents.
- Adhere to internal standards, policies, and procedures.
- Perform special projects and completes other duties as assigned or requested.
- Demonstrate knowledge of quality control procedures to ensure the highest standards of workmanship.
- Take personal responsibility for the quality and accuracy of his/her work.
- Bring potential project-related problems and possible solutions to the attention of the responsible party.
- Review and comment on sub-suppliers’ documentation packages.
- Cooperate with Clients, Clients Represents, Sub- contractors/suppliers and own project team.
- Report actual status and progress to the Management on regular basis and when special incidents require it.
- Must play an active role in the ongoing optimization of the project process and ensure lessons learned are implemented on a cross-project level.
- Participate in Client, Sub-Contractor and Supplier meetings and Project meetings; encourage and facilitate the interdisciplinary cooperation necessary including coordination of interfaces with external stakeholders.
- Participate in quality and project review audits.
- Perform other duties as assigned.
Benefits
- Competitive salary – overtime is available.
- Comprehensive health and retirement benefits.
- Professional development opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
