Document Control Specialist (Monday-Friday 8AM - 5PM)

nLIGHT-posted 4 months ago
$23 - $29/Yr
Full-time
Vancouver, WA
501-1,000 employees
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The Document Control Specialist is responsible for document control management, change control management, and performing tasks relevant to quality management system. This is an excellent opportunity to contribute to the continuing growth of our business. The successful applicant will work closely with stakeholders across all business units, providing support to our operations teams at multiple locations. The primary work location will be Vancouver, WA.

  • Administers the process of documented information management.
  • Maintains the document storage and workflows in SharePoint, PDM, and D365.
  • Coordinates the document change requests from stakeholders and follows up on the status in a timely manner.
  • Ensures the accuracy and updates of document owners and change approvers list.
  • Promptly releases the approved documents for implementation.
  • Retains the records of document control activities.
  • Maintains and improves the quality management system documents.
  • Develops and improves work instructions relating to document control.
  • Provides support to stakeholders in document control matters.
  • Troubleshoots issues relating to document control and works closely with stakeholders to resolve the issues.
  • Performs item activation, maintains BOMS updates and Routings, manages the approval, and ensures follow-on activities are implemented.
  • Fulfills the documentation quality and delivery metrics.
  • Identifies and proposes continuous improvement relating to document control.
  • Facilitates engineering change orders through reviews, approvals, and release to ensure timely implementation of changes.
  • Ensures the accuracy and updates of change owners and approvers list.
  • Assesses impact of changes and facilitate conversations with stakeholders for effective change implementation.
  • Facilitates follow-on tasks after change approval to ensure all impacted documentation, systems, and locations are updated.
  • Manage the process of phase out and obsolescence of parts to assist in reducing obsolete stocks to minimum levels.
  • Identifies and proposes continuous improvement relating to change control.
  • Fulfills the change assessment quality and delivery metrics.
  • Maintains and improves the quality management system documents.
  • Manages the registry, stakeholders' requests, and safekeeping of standards.
  • Coordinates corrective actions and preventive actions.
  • Assists in QMS audits.
  • Assists in compliance documentation.
  • Provides support for continuous improvement projects.
  • 2+ years experience with document control or records management.
  • Must be proficient in Microsoft Office (Excel, Word, and Outlook).
  • Working knowledge of SharePoint, PDM, and D365.
  • Effective communication, both verbal and written.
  • Meticulous, attention to detail, and ability to solve problems.
  • Ability to multitask, prioritize, manage time, and meet deadlines in a fast-paced environment.
  • Must be flexible and able to adjust to changing priorities and responsibilities.
  • Self-driven and motivated to work effectively and minimal supervision.
  • Effective interpersonal skills working in team environment and interface at all levels of the organization.
  • Pay level is based on qualifications: Document Control Specialist: $23.00 to $29.90 per hour.
  • Target Cash Bonus with potential payout of up to 2% of earned wages.
  • 120 hours of paid Vacation per year, plus paid Sick Leave and 10 paid Holidays.
  • Eligible for health benefits on the 1st day of the month after your start date.
  • Medical, Dental and Vision Benefits, including prescription and orthodontia with employee-paid premiums as low as $40.00 per pay period.
  • Company paid Short-Term and Long-Term Disability, and Life & AD&D Insurance.
  • Employee Assistance Program.
  • Aflac Supplemental Insurance.
  • Flexible Spending and Health Savings Accounts.
  • Employee Stock Purchase Plan.
  • 401(k) with company match and immediate vesting.
  • Jury Duty and Bereavement Leave Pay.
  • Tuition Assistance.
  • Pet Insurance.
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