Document Control Specialist II

AECOM • Dallas, TX

1d

About The Position

AECOM is seeking a Document Control Specialist II to be based in Dallas, TX. This position supports project teams by managing document control processes, ensuring accurate tracking, distribution, and maintenance of project documentation in accordance with client and company requirements. The responsibilities of this position include, but are not limited to:
Maintain an established document distribution system and schedule in alignment with project, client, and supplier requirements
Revise document control processes or schedules as needed to ensure timely approvals and distribution
Ensure document revisions and updates are processed accurately and within required timelines
Coordinate with internal teams and external stakeholders to ensure document edits are completed, reviewed, and approved
Track, log, and maintain records of all incoming and outgoing project documentation
Maintain and manage document control systems, ensuring accuracy, consistency, and accessibility of files
Prepare, organize, and maintain documentation systems for all project-related materials, including drawings and reports
Ensure all documents are properly reviewed, approved, and signed off by appropriate personnel prior to distribution
Distribute controlled documents to relevant project stakeholders in accordance with established procedures
Support adherence to company and project-specific quality assurance and document control standards
Follow standardized procedures while exercising judgment to support project needs and deadlines

Requirements

• High School + 2 years of relevant experience or demonstrated equivalency of experience and/or education

Nice To Haves

• Experience supporting document control functions on engineering, construction, or infrastructure projects
• Familiarity with document control systems or platforms (e.g., SharePoint, Aconex, Procore, or similar)
• Strong organizational skills with the ability to manage multiple document workflows simultaneously
• Experience coordinating with multidisciplinary teams and external stakeholders
• Knowledge of quality assurance processes and document control standards in regulated environments

Responsibilities

• Maintain an established document distribution system and schedule in alignment with project, client, and supplier requirements
• Revise document control processes or schedules as needed to ensure timely approvals and distribution
• Ensure document revisions and updates are processed accurately and within required timelines
• Coordinate with internal teams and external stakeholders to ensure document edits are completed, reviewed, and approved
• Track, log, and maintain records of all incoming and outgoing project documentation
• Maintain and manage document control systems, ensuring accuracy, consistency, and accessibility of files
• Prepare, organize, and maintain documentation systems for all project-related materials, including drawings and reports
• Ensure all documents are properly reviewed, approved, and signed off by appropriate personnel prior to distribution
• Distribute controlled documents to relevant project stakeholders in accordance with established procedures
• Support adherence to company and project-specific quality assurance and document control standards
• Follow standardized procedures while exercising judgment to support project needs and deadlines

Benefits

• AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options , well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees