Document Control Manager

DPR Construction • NC

107d

About The Position

The Document Control position will work closely with all members of the project team - Project Managers, Engineers, Superintendents, FOCs, etc., and will be ultimately responsible for the day-to-day distribution and management of documents pertaining to the jobsite.

Requirements

• Organizational Skills: Organize and maintain all construction related documents.
• Attention to detail: Critical for maintaining accuracy and avoiding costly errors.
• Time management: To meet tight deadlines and manage multiple document workflows.
• Technical proficiency: Familiarity with EDMS platforms, especially ACC and construction-specific tools like AutoCAD or BIM software.
• Communication skills: Written and Verbal for effective coordination across teams and stakeholders.

Responsibilities

• Organize, classify, and maintain all project-related documents including drawings, specifications, contracts, and reports.
• Track document status (e.g., draft, under review, approved) and ensure timely updates.
• Archive documents systematically for future retrieval, especially for regulatory audits and inspections.
• Develop workflow documents to communicate detailed processes to all parties.
• Ensure all documentation complies with owner internal policies, industry standards (e.g., ISO 9001, and Good Documentation Practices - GDP), and regulatory requirements such as FDA, EMA, or GMP.
• Prepare documentation for internal and external audits, maintaining audit trails and version control.
• Verify that documents are complete and properly formatted before release.
• Proactively liaise between project teams, contractors, consultants, and client regulatory personnel to facilitate smooth document flow.
• Respond to document-related queries and distribute updated documents to relevant stakeholders.
• Manage access controls to sensitive or classified documents, ensuring data protection and confidentiality.
• Implement backup procedures and secure storage for both physical and digital records.
• Use Electronic Document Management Systems (EDMS) like ACC, Aconex, SharePoint, Bluebeam, Procore, EIDA, or DocuWare to manage documents digitally.
• Train team members in EDMS usage and ensure consistent application of document control procedures.
• Assist in preparing documentation for meetings and reviews.
• Maintain document registers and logs to track deliverables and ensure timely submission.
• Assist with versioning contract documentation so that the most current and relevant documents are available and transmitted to all subcontractors.
• Monitor Submittal and Request for Information (RFI) Processes and cycle times.
• Coordinate with other parties to ensure timely actions throughout the project lifecycle.

What This Job Offers

• Number of Employees: 5,001-10,000 employees