Document Control Data Specialist / Drafting

Hargrove and Associates • Baton Rouge, LA

16d • Onsite

About The Position

Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 Teammates in 19 offices domestically and internationally, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects. Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients. Work-life balance and flexibility are important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business. Job Scope: Provide document control and drafting services on-site to support mill project engineering, maintenance, reliability, process, safety, operations, environmental, contractors, consultants, vendors, corporate personnel and decommissioning. This work will be performed under general supervision.

Requirements

• High School Diploma or equivalent is required. Advanced coursework is preferred.
• This position requires 5+ years of relevant industrial experience in document control and administration.
• Knowledge and application of company standards.
• Knowledge of engineering document control standards.
• Knowledge and understanding of construction plans and diagrams.
• Knowledge of large-scale scanner and plotter operation.
• Ability to organize effectively.
• Extreme attention to detail.
• Excellent listening and communication skills, both verbal and written.
• Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat.
• Exceptional customer service skills and ability to comply with client procedures.
• Ability to sit, stand, or walk for long periods of time.

Nice To Haves

• Newforma software experience preferred.

Responsibilities

• Manage Document Management Systems – Autodesk Vault - Current database (157,609 records) includes: Mill AutoCAD drawings & PDF copies, Reserve drawing numbers, Equipment specs, manuals, drawings, Associate tag no’s to drawings & documents, Check out of drawings & documents, Vault training for mill personnel, Document search training assistance for new hires
• Assignment of equipment tag no’s (via spreadsheet), Instruments (via ISS & spreadsheets) & Pipeline numbering (via spreadsheet)
• Coordinate with Corporate for new SAP functional locations
• Update drawings using AutoCAD per maintenance revision updates & project needs.
• Elimination of files / cabinets containing non-essential data or duplicate data stored electronically.
• Maintain drawing flat files.
• Scanning drawings / documents along with electronic transfer of documents.
• Inventory of drawings that still need to be scanned.
• Creation and/or printing of color posters for Blood drives, Community events, Schedules, etc.
• Research equipment information per requests.
• Fulfill request for drawings for information (via emailing pdfs and/or copying, printing).
• Maintain large format OCE 500 copier/scanner and HP630 color plotter & supplies.
• Progress meetings and weekly reports are required.

Benefits

• paid holidays
• personal paid time off
• medical
• dental
• vision
• life
• disability insurance
• 401(k)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees