Document Control Coordinator

Panasonic • De Soto, KS

3d • Onsite

About The Position

Join us at Panasonic Energy as we expand to De Soto, Kansas, where we’re building the world’s largest lithium-ion battery factory. This is an exciting opportunity to grow your career while contributing to the future of electric vehicles. As part of our team, you’ll help push the limits of battery technology, enhancing performance and efficiency in sustainable transportation.
Our state-of-the-art facility, just outside the Kansas City Metro, will be a hub for innovation in green energy solutions. If you're passionate about sustainability and eager to contribute to the electric vehicle revolution, we invite you to be part of our dynamic team. Join us and make a meaningful impact on the future of energy and transportation.
Job Summary:
The Document Control Analyst supports the Engineering, Procurement, and Construction (EPC) organization by managing, organizing, and maintaining project documentation throughout the full project lifecycle. This role ensures that technical, contractual, and regulatory documents are accurate, current, traceable, and accessible to authorized stakeholders. The position is suited for an early-career professional with a foundational understanding of document control principles who is looking to grow within a complex, highly regulated manufacturing and construction environment.

Requirements

• Bachelor’s degree in Business Administration, Information Management, Engineering Technology, Construction Management, or a related field, or an equivalent combination of education and relevant work experience
• Foundational understanding of document control principles, records management, or information management, with early-career experience supporting document control, project coordination, engineering support, or a related administrative function
• Ability to manage multiple documents and priorities with a high level of accuracy and attention to detail
• Proficiency with Microsoft Office (Excel, Word, Outlook) and basic familiarity with electronic document management systems
• Strong organizational, communication, and time-management skills
• Ability to follow defined procedures and work effectively in a structured, compliance-driven environment
• Must have working-level knowledge of the English language, including reading, writing, and speaking English
• Alignment to Panasonic’s seven (7) core principles (contribution to society, fairness and honesty, cooperation and team spirit, untiring effort for improvement, courtesy and humility, adaptability, gratitude)

Nice To Haves

• Certified Document Controller (CDC) or equivalent document control certification
• Records or Information Management certificate (e.g., AIIM or similar organization)
• System-specific training or certification aligned to EPC document platforms (e.g., SharePoint, Aconex, Procore, or comparable EDMS tools)
• Introductory project management coursework or certification (non-PMP level)
• 2+ years of experience in document control within EPC, construction, engineering, manufacturing, or industrial environments
• Exposure to large capital projects, advanced manufacturing facilities, or regulated industries
• Experience supporting vendor document control or construction document workflows
• Familiarity with electronic document management systems such as SharePoint, Aconex, Procore, or similar platforms

Responsibilities

• Receive, log, distribute, track, and archive project documents including drawings, specifications, RFIs, submittals, contracts, change orders, schedules, and closeout records
• Maintain document registers, transmittals, and revision histories to ensure document traceability and version control
• Verify documents for completeness, formatting, naming conventions, and compliance with internal document control procedures prior to distribution
• Support document lifecycle activities from design through construction, commissioning, and turnover
• Support project closeout by compiling as-built documentation, turnover packages, and records for operations
• Maintain and update electronic document management systems (EDMS), shared drives, and collaboration platforms
• Apply consistent metadata, indexing, and filing structures to support efficient document retrieval
• Generate routine document status reports and metrics for project teams and EPC leadership
• Learn and apply EPC document control best practices within a regulated manufacturing and construction environment
• Identify recurring document control issues or inefficiencies and support corrective actions
• Participate in process improvement initiatives related to document workflows, tools, and standards
• Provide day-to-day document control support to engineering, procurement, and construction team members
• Respond to basic document-related questions and requests in accordance with established procedures
• Support consistent use of document control processes by internal teams and external partners
• Coordinate document workflows between Engineering, Procurement, Construction, external contractors, consultants, and suppliers
• Assist with vendor and supplier document tracking, including technical submittals and data books
• Collaborate with cross-functional teams to identify and resolve document-related issues in a timely manner
• Follow established document control procedures, quality standards, and audit requirements
• Support internal and external audits by providing controlled documentation and records
• Identify document control issues and escalate discrepancies or risks

Benefits

• Health Benefits – Offering medical, dental, vision, prescription plans, plus Health Savings Account and Flexible Spending Account options.
• Voluntary Benefits – Life, accident, critical illness, disability, legal, identity theft, and pet insurance.
• Panasonic Retirement Savings & Investment Plan (PRSIP) – 401(k) plan with company matching contributions and immediate vesting.
• Paid Time-Off Benefits – Vacation, holidays, personal days, sick leave, volunteer, and parental & caregiver leave.
• Educational Assistance – Tuition reimbursement for job-related courses after six months of service.
• Health Management and Wellbeing Programs –Lifestyle Spending Account, EAP, virtual health management, chronic condition, neurodiversity, tobacco cessation, substance abuse support, and life stage and fertility resources. Available to eligible employees starting the first day of the month following your start date. Eligibility for each benefit may vary based on employment status, location, and length of service.
• Employee Recognition Program - High5 employee recognition and awards platform, quarterly and annual employee recognition
• Annual Bonus Program - Opportunity for an annual performance-based bonus.
• On-site Food Options: Several on-site cafes, plentiful snack and beverage kitchens, revolving on-site vendor visits and employee events

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees