Document Control Coordinator I

Zachry Group • Beaumont, TX

2d • Onsite

About The Position

ZACHRY is currently seeking an experienced Document Control Coordinator I for our EXXONMOBIL located in Beaumont. Texas. NO PER DIEM IS OFFERED. Position Summary This Coordinator position will assist the Document Controls Manager/Supervisor in receiving, maintaining, validating, inventorying, printing and issuing of vital construction documents. A Document Management Clerk is responsible for the receipt, processing and distribution of all project documents received from third party and internal clients according to Zachry standards operating procedures.

Requirements

• Must have excellent communication skills.
• Must be computer proficient including a proficiency in Microsoft Office applications.
• Mid-level Excel background – formulas (must understand the basics of how is works), troubleshooting (must be able to determine and or identify if a problem occurs), delimited (must pay attention to details and understanding the data you are working with), importing data (must be able to work with multiple windows open when doing this while getting all information over correctly)
• Must be organized and have the ability to multitask.
• Must be able to quickly learn processed and adapt to changes quickly.
• Must be able to follow directions precisely as given.
• Must be able to work varying hours as to support construction operations.
• Must have reliable transportation.
• Employee will be required to adhere to large amounts of sitting and working on a computer.
• Will talk and hear to communicate.
• Will use arms and hands to signal, grab, hold, turn, push, and pull: objects, materials, controls and tools.
• May be to lift, carry and move up to 35lbs.
• Position may occasionally be required to spend time on the construction site and will need to have the ability to walk and climb various outdoor conditions.
• Will be to wear personal protective equipment (PPE) including but not limited to: hard hat, safety glasses/goggles, ear plugs/muffs, masks/respirators, safety vests, gloves and leather work boots.

Nice To Haves

• Preferred candidate will have previous experience in a clerical or administrative position.
• Preferred Candidate will have previous experience working with document controls or equivalent position.

Responsibilities

• Will receive written, verbal, and electronic requests for documents.
• Will receive both physical and electronic documents.
• Will create official business memorandums and letters.
• Will print and issues documents to approved requestors.
• Will communicate with and submit requests to various departments in regards to documentation adjustments, release and return of documents, and other requested information.
• Will use varies computer programs in receiving and tracking documents, and will work with various types of printers in creating hard copies per requests.
• Understanding the Installation Work Package system – Contents (what should be in the IWP from the planner), numbering (must understand the nomenclature and the meaning behind each character), QC review (know what to look for on spreadsheet and communicate with QC), constraints (understand what they are and communicate back to the planner for corrections), Prioritizing (IWPs that come in for Rush with approvals), Closed (make sure that all signature and copies are accounted for), Revisions/Recalled (Drawing revisions that come in daily also must understand that this is time sensitive due to work being in progress and acknowledging the difference between revisions and recalled), Printing of IWP (Coordinator will need to know the order at which the IWP must be printed to be placed in binder correctly)
• Customer Service – meeting and greeting all individuals that may come into office while staying on task. IWPs are the heavy traffic item, but we must be able to help with all issues that could take you away from your current task.
• Programming – Aconex (EDMS that we currently use), Document Locator/Ensemble+(responsible engineer onsite EDMS and will need to download from it daily), Power Bi (program that deals with IWPs check in check out system that will be used daily and will run reports from Drawing/Documents - Will need to have a general understanding of drawings/documents and how they are looked up in our EDMs, and how to retrieve them when needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees