Document Control Coordinator (Bryan Dairy)

Jabil

64d

About The Position

The Document Control Coordinator is responsible for supporting the maintenance of the document management system for recordings and filings and coordinating overall document control processes. This position will be working onsite at our St. Petersburg Florida Bryan Dairy facility.

Requirements

• High School Diploma or GED preferred not required or equivalent experience
• Typically requires a minimum of 2 plus years experience in a similar role (preferably in an engineering environment)
• Displays team leadership skills
• MS Office Tools experience
• Information and data analysis skills
• ISO9001 knowledge
• Or an equivalent combination of education, training or experience

Responsibilities

• Maintains working knowledge of applicable regulatory requirements
• Participates in internal audits and external regulatory inspections
• Participates in the training of colleagues on the requirements surrounding documentation and records management
• Communicates best practices to staff during department meetings and assists in group training as directed by Manager
• Performs analysis of data (monthly metrics), as requested by Senior Management
• Write, review and update SOPs relating to documentation collection and storage
• Ensures documentation is current and available for use
• Manages references standards database to ensure accuracy
• Maintains the process of training codes and release of new job descriptions within the QMS
• Receives and coordinates external customer documentation
• Oversees long-term storage of information and data protection and reports to Management
• Acts as point of contact for retrieval of specific documentation, as required
• Assists with file migrations and performing audits to ensure accuracy
• Coordinates records management activities between plant sites to ensure effective and efficient compliance with all applicable laws and regulations
• Reviews and maintains records retention schedules; and participates in maintaining compliance to Corporate and Site document and records management programs, systems and procedures
• Maintains and updates logs and/or databases used for tracking records
• Supervises the use and requirements for all inactive hardcopy record storage activities
• Provides site assistance when implementing legal holds in effective storage inventory and releases
• Maintains controls over retrieval integrity of offsite storage

What This Job Offers

• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees