Document Control Clerk

Doyon Limited • Anchorage, AK

67d

About The Position

This position supports and assists the Project’s Document Control Lead. Job requirements include exceptional organizational skills, attention to detail, a clear understanding of the importance of collecting and filing documents in accordance with the project’s filing matrix and safekeeping protocols for electronic and physical document retention, compiling turnover packages, routinely copying and filing documents, and updating daily project logs. The position is located in Fairbanks & North Slope, with a schedule of Town Mon-Fri+ and Slope Mon-Sun+. The hours are Town 40 hours+ and Slope 84 hours+. The point of hire is Fairbanks, AK or Anchorage, AK, and it is a regular, full-time position.

Requirements

• High School Diploma or GED
• Minimum 3 years document control experience preferred
• Ability to read and interpret all forms of documentation to ensure accurate filing, retention and inclusion in turnover packages
• Ability to effectively communicate verbally and in written form
• Ability to quickly learn and understand nomenclature and acronyms used in the pipeline construction industry and by clients
• Intermediate skills in Microsoft Outlook, Word, Excel, Power Point and Adobe
• Ability to learn, understand and use client and DES’s corporate management information systems
• Ability to apply intermediate mathematical skills including algebraic equations and fractions
• Ability to understand and interpret graphs, charts and tables
• Ability to define problems, collect data, establish facts, and draw valid conclusions

Responsibilities

• Understand, practice and continually lead by example Doyon Energy Services’ commitment to zero incident safety and environmental culture
• Assist with project-controlled documents in accordance with instructions from the Document Control Lead
• Together with the Document Control Lead, assist project managers, supervisors and staff to understand the document control needs to comply with DES, client, and contract documentation requirements
• Maintain and follow procedures for collecting, filing and safekeeping of project documentation
• File and organize officially received and transmitted correspondence and documents from clients, vendors, and subcontractors
• Maintain a document control numbering system to track transmittals, RFIs, PCRs and other project related documents and logs
• Collect and maintain in a logical manner all documentation and correspondence in binders or electronically via DES’s server to ensure easy and quick accessibility and accurate retention and safekeeping
• Assist with and prepare as needed the project’s official turnover documentation for delivery to clients
• Provide other clerical assistance to project management team and staff as needed
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees