Document Control Administrator

Parsons • Oakland, CA

9h • $30 - $52 • Onsite

About The Position

Parsons is seeking a Senior D ocument Control and Document Administration experience to support our growing operations in Oakland, California . In this role, you will be responsible for managing project and corporate documentation, ensuring compliance with internal standards and client requirements, and providing high-level administrative support to project teams and leadership. You will play a key role in maintaining the integrity, accessibility, and traceability of documents across complex engineering and construction projects.

Requirements

• High school diploma or equivalent required. Associate’s or bachelor’s degree in business administration, information management, or related field preferred.
• Typically 5+ years of administrative experience , with significant responsibility in document control/document administration within engineering, construction, architecture, transportation, or similar project-based environments.
• Demonstrated experience using document control systems (e.g., Aconex, ProjectWise, SharePoint, Procore, or similar platforms).
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Solid understanding of version control , document numbering, and transmittal processes.
• Experience working with PDFs, markups, and basic document formatting and publishing.
• Excellent organizational and time-management skills with a strong attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Demonstrated ability to work collaboratively with multidisciplinary teams and external stakeholders.
• Ability and willingness to work on-site in Oakland, California , with potential hybrid flexibility aligned with project and client needs.

Nice To Haves

• Prior experience working for a major engineering, construction, or transportation organization .
• Familiarity with public agency projects (e.g., city, county, state, or transit agencies) in California.
• Knowledge of records retention , audit requirements, and quality management processes.
• Experience onboarding and training others in document control processes and tools.

Responsibilities

• Manage document control processes for one or more projects, including receipt, review, formatting, numbering, distribution, and archiving of documents.
• Maintain and administer electronic document management systems (EDMS) and shared drives in accordance with Parsons and client standards.
• Establish and enforce document control procedures, naming conventions, and version control practices.
• Coordinate the flow of project documentation between internal teams, clients, consultants, and subcontractors.
• Track and report document status, including submittals, RFIs, transmittals, drawings, specifications, and correspondence.
• Ensure that all documentation is accurately logged, indexed, and stored for easy retrieval and audit readiness.
• Support the preparation, formatting, and quality review of project deliverables, presentations, reports, and correspondence.
• Provide senior administrative support to project managers and leadership, including scheduling, meeting coordination, and preparation of meeting minutes and agendas.
• Assist with onboarding of new team members into document control systems, including user setup and basic training.
• Coordinate with IT and corporate support teams to resolve document system issues and implement improvements.
• Support compliance with contractual, regulatory, and Parsons quality requirements related to documentation and records management.
• Contribute to process improvement initiatives in document control and administration to increase efficiency and consistency.

Benefits

• medical
• dental
• vision
• paid time off
• Employee Stock Ownership Plan (ESOP)
• 401(k)
• life insurance
• flexible work schedules
• holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED