Document Control Administrator

Ducommun • Appleton, WI

5d

About The Position

The gate keeper for customer orders and contracts, requiring a review of financial data, analysis of orders and quotes, as well as timely entry of order information, accurate creation of item numbers and associate program data and classifications in accordance with corporate policy.
Who are we?
Founded in 1849, Ducommun is the oldest company in California. Starting as a hardware supply store during the California Gold Rush and eventually assisted in the birth of the aerospace industry in Southern California by providing aircraft aluminum to early aerospace pioneers like Lindbergh, Douglas and Lockheed.
Today Ducommun is a global provider of innovative manufacturing solutions for customers in the aerospace, defense and industrial markets. We specialize in electronic and structural systems, producing complex products and components for commercial aircraft platforms, mission-critical military and space programs, and sophisticated industrial applications.
Our Facility in Appleton, WI manufactures state-of-the-art circuit boards for Aerospace and Defense as well as Industrial and Medical Industries.
Job Summary
Collect, separate, printout, evaluate, interpret, categorize, prioritize and enter all PO’s and POC’s in accordance with established PO/POC Review Process.
Monitor, maintain and track ERP system integrity to customer requirements.
Update and send out daily incoming order summaries.
Complete comprehensive initial review of customer requirements in accordance with standing agreements and contracts.
Provide initial review of Export Compliancy adherence, including ITAR/EAR assessment.
Verify documents for Sarbanes-Oxley 404 compliance.
Provide support for internal and external customers.
Facilitate meetings between all parties in order to ensure timely execution of projects, plans, and agreements.
Prepare reports, analyze and make recommendations for all departmental matters.
Maintain an organized electronic, as well as hard copy, filing system that contains all executed documents with the relevant support.
Interact and interface with company operating systems and ensure accuracy and execution of functions.
Ensure that all dated projects, plans and agreements are handled in such a way that they do not expire without management’s knowledge and approval.

Requirements

• Excellent organization skills and attention to detail are required. Performs repetitive tasks requiring a high degree of accuracy.
• Must be pro-active and have a continuous improvement mind set by seeking efficiencies and process improvements through continuous improvement.
• Ability to read and interpret documents such as purchase orders, safety rules, operating and maintenance instructions and procedure manuals.
• Ability to compose routine reports and correspondence.
• Ability to speak effectively before customers or employees of the organization.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
• Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Ability to carry out instructions furnished in written, oral or diagram form.
• Ability to interpret customer flow-down requirements.
• Must be able to communicate effectively.
• Minimum High School education with up to a two-year degree in Business and/or related courses or one to two-years related experience and/or training; or equivalent combination of education and experience. On-the-job training may be utilized.
• Computer knowledge and skills, i.e. MS Word, MS Excel, and MS PowerPoint required and ERP/MRP Systems preferred.

Responsibilities

• Collect, separate, printout, evaluate, interpret, categorize, prioritize and enter all PO’s and POC’s in accordance with established PO/POC Review Process.
• Monitor, maintain and track ERP system integrity to customer requirements.
• Update and send out daily incoming order summaries.
• Complete comprehensive initial review of customer requirements in accordance with standing agreements and contracts.
• Provide initial review of Export Compliancy adherence, including ITAR/EAR assessment.
• Verify documents for Sarbanes-Oxley 404 compliance.
• Provide support for internal and external customers.
• Facilitate meetings between all parties in order to ensure timely execution of projects, plans, and agreements.
• Prepare reports, analyze and make recommendations for all departmental matters.
• Maintain an organized electronic, as well as hard copy, filing system that contains all executed documents with the relevant support.
• Interact and interface with company operating systems and ensure accuracy and execution of functions.
• Ensure that all dated projects, plans and agreements are handled in such a way that they do not expire without management’s knowledge and approval.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED