Doctime Contracts Coordinator

Prime Healthcare•Chicago, IL

7d•$28 - $40•Onsite

About The Position

Overview Prime Healthcare is an award-winning health system headquartered in Ontario, California. Prime Healthcare operates 51 hospitals and has more than 360 outpatient locations in 14 states providing more than 2.5 million patient visits annually. It is one of the nation’s leading health systems with nearly 57,000 employees and physicians. Eighteen of the Prime Healthcare hospitals are members of the Prime Healthcare Foundation, a 501(c)(3) not-for-profit public charity. Prime Healthcare is actively seeking new members to join our corporate team! Responsibilities The DocTime® Contracts Administrator will manage and administer physician and provider contracts within the DocTime® platform owned by Ludi, Inc. This role supports contract life-cycle activities, ensures accurate compensation administration, and serves as a key operational partner between contracting, finance, and clinical teams. The administrator will help ensure contracts are correctly input, tracked, and maintained in the system, payments are processed timely and accurately, and compliance standards are upheld. For more insight into this role, please see below for key responsibilities: Contract Administration Serve as the primary administrator for DocTime-related contracts and compensation agreements. Manage the full contract life-cycle: intake, review, data entry, maintenance, and archival of physician and provider contracts. Coordinate with legal and finance teams on contract interpretations and compliance. Ensure all contracts are accurately represented in DocTime and linked to appropriate compensation rules and work-flows. Platform Management Maintain and update contract records within the DocTime platform. Troubleshoot and resolve data discrepancies or system issues related to contract terms, compensation, or payment schedules. Support DocTime integration with payroll/AP systems for payment processing. Operational Execution Validate and audit contract compensation logic, time logs, and payment triggers. Partner with operational teams to gather required documentation (e.g., signed contracts, amendments, physician log data). Prepare monthly contract reports to support budgeting, forecasting, and variance analysis. Monitor contract expirations and renewals; ensure documentation is current and compliant. Communication & Support Act as the liaison between clinical leadership, financial operations, and IT teams regarding DocTime contract status. Respond to contract inquiries and provide subject matter support to internal stakeholders. Facilitate training on contract best practices and DocTime procedural updates as needed. The ideal candidate has experience with contract administration, strong attention to detail, solid communication skills, and the ability to work collaboratively across functional teams. This role is required full-time on-site at our corporate regional office located at Resurrection Medical Center.

Requirements

Bachelor’s degree in Business Administration, Healthcare Management, Finance, or related field.
3+ years of experience in contract administration, preferably in healthcare or technology settings.
Strong proficiency with contract management systems or SaaS platforms.
Solid understanding of contract life-cycles, payment terms, compliance requirements, and administrative processes.
Excellent analytical skills with high attention to detail.
Strong communication and interpersonal abilities.
Ability to handle multiple priorities in a fast-paced environment.

Nice To Haves

Experience with physician contracts, provider compensation systems, or healthcare operations.
Familiarity with DocTime® or similar physician compensation/management platforms.
Knowledge of payroll/AP work-flows and integration with payment systems.
Prior experience collaborating with legal or compliance departments.
Working knowledge of contract terms, regulatory factors, and compensation models.

Responsibilities

Serve as the primary administrator for DocTime-related contracts and compensation agreements.
Manage the full contract life-cycle: intake, review, data entry, maintenance, and archival of physician and provider contracts.
Coordinate with legal and finance teams on contract interpretations and compliance.
Ensure all contracts are accurately represented in DocTime and linked to appropriate compensation rules and work-flows.
Maintain and update contract records within the DocTime platform.
Troubleshoot and resolve data discrepancies or system issues related to contract terms, compensation, or payment schedules.
Support DocTime integration with payroll/AP systems for payment processing.
Validate and audit contract compensation logic, time logs, and payment triggers.
Partner with operational teams to gather required documentation (e.g., signed contracts, amendments, physician log data).
Prepare monthly contract reports to support budgeting, forecasting, and variance analysis.
Monitor contract expirations and renewals; ensure documentation is current and compliant.
Act as the liaison between clinical leadership, financial operations, and IT teams regarding DocTime contract status.
Respond to contract inquiries and provide subject matter support to internal stakeholders.
Facilitate training on contract best practices and DocTime procedural updates as needed.