Docketing Manager

Fawkes IDM•Hackensack, NJ

5d•$100,000 - $135,000

About The Position

The Docketing Manager will lead the configuration and administration of the firm’s docketing system. Key Responsibilities: Oversee and manage the firm’s litigation docketing and calendaring processes to ensure compliance with all court rules, deadlines, and procedures. Implement, configure, and administer the firm’s docketing system (CourtAlert preferred), including user setup, template creation, and system updates. Work collaboratively with litigators, paralegals, and administrative staff to ensure all critical dates are accurately entered, tracked, and communicated. Develop and maintain written procedures and best practices for docketing and calendaring. Train attorneys and staff on docketing procedures and system use if appropriate; provide ongoing support and troubleshooting. Monitor court rule changes and update docketing procedures and templates as needed. Audit docket entries for accuracy and completeness; conduct periodic reviews to ensure compliance. Supervise docketing staff (if applicable), including hiring, training, and performance management. Serve as the primary liaison with the docketing system vendor and IT for system maintenance and upgrades. Prepare regular reports on docketing activity, compliance, and risk management for firm leadership.

Requirements

5+ years’ experience in litigation docketing within in a law firm environment.
Experience with a docketing system; CourtAlert experience strongly preferred.
In-depth knowledge of federal, state, and local court rules and procedures.

Responsibilities

Oversee and manage the firm’s litigation docketing and calendaring processes to ensure compliance with all court rules, deadlines, and procedures.
Implement, configure, and administer the firm’s docketing system (CourtAlert preferred), including user setup, template creation, and system updates.
Work collaboratively with litigators, paralegals, and administrative staff to ensure all critical dates are accurately entered, tracked, and communicated.
Develop and maintain written procedures and best practices for docketing and calendaring.
Train attorneys and staff on docketing procedures and system use if appropriate; provide ongoing support and troubleshooting.
Monitor court rule changes and update docketing procedures and templates as needed.
Audit docket entries for accuracy and completeness; conduct periodic reviews to ensure compliance.
Supervise docketing staff (if applicable), including hiring, training, and performance management.
Serve as the primary liaison with the docketing system vendor and IT for system maintenance and upgrades.
Prepare regular reports on docketing activity, compliance, and risk management for firm leadership.