Docket Administrator (Contract) (On-site)

Orc Group•Markham, IL

12d•Onsite

About The Position

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you're passionate about developing your career, while helping others along the way, come join the Broadridge team. The Docket Administrator (Contract) is responsible for various daily processes, ensuring accuracy, and efficiently supporting Issuer Operations and Client Management Services to complete Issuer shareholder meetings.

Requirements

High School Diploma or equivalent
1-2 years hands on experience in Data Entry and Quality Assurance
Strong written and verbal communication skills
Intermediate proficiency for Word and Excel
Able to work in a cross-functional environment
Able to communicate effectively with fellow associates, other departments, management, and outside vendors, as required
Good attention to detail, thoroughness, and data entry skills on keyboard (minimum 50/60 keystrokes per minute)

Nice To Haves

College Diploma in Business Administration is an asset
Exposure to brokerage, proxy, or financial business operations is preferred
Knowledge of proxy rules, regulations, and processing is an asset
French is an asset

Responsibilities

Prepare source data for entry by opening, extracting, and sorting mail
Verify and log receipt of data, obtain missing data, and establish priorities
Complete various duties on company systems including programs on Microsoft Access, Excel, and internal systems
Extrapolate and input large quantities of data, alpha and numeric (in combination) from source materials, in a timely manner in a unique computer system for output data and resolve processing issues
Perform quality control of information, auditing of output documentation for grammar, and comprehension and comparison to source materials
Evaluate the validity of the documents to be entered, recognizing, and reporting any deficiencies to Client Managers
Receive dockets, verify material and job-related data and sign off the Work Orders
Ensure Canadian processing is advised of any updates
Verify that material received and to be mailed matches the search card.
Liaise with Finance and Receiving Departments as required
Assist Client Management to coordinate timely and accurate mailings as it relates to the shareholder meetings and interim mailings
Collaborate with team members to ensure daily goals are completed
Protect organization's value by keeping information confidential
Other responsibilities as assigned
Overtime is required during the Proxy season due to processing volumes