DOC Illinois River OFFICE COORDINATOR Records

State Of Illinois • Canton, IL

388d • $49,560 - $65,556

About The Position

The Office Coordinator position at the Illinois Department of Corrections involves providing technical office support within the record office staff at the Illinois River Correctional Center. The role requires attention to detail, as it includes tasks such as calculating sentences, maintaining communication with various departments, and ensuring the accuracy of data related to inmate records. This position offers an opportunity to work in a fast-paced environment with a supportive team.

Requirements

• Knowledge, skill, and mental development equivalent to two years of secretarial/business college or completion of high school with two years of related office experience.
• Ability to keyboard accurately at least 30 words per minute.

Nice To Haves

• At least two years of work experience utilizing software and databases to gather and retrieve information.
• At least two years of work experience gathering information for report preparation.
• At least two years of work experience proofreading documents for correct grammar, spelling, and punctuation.
• At least one year of work experience using and/or interpreting legal terminology.
• At least one year of work experience preparing and maintaining confidential files.
• At least one year of work experience responding to written and verbal inquiries.

Responsibilities

• Perform technical office support functions including the review of incoming master files and verifying accuracy of data.
• Assist with calculating sentences and maintaining communication with multiple departments.
• Regulate, monitor, and process information and documents regarding sentence calculations under direction.
• Monitor the Individual in Custody Tracking System for accurate data entry regarding time awards and release dates.
• Organize and maintain files related to educational good conduct credits and earned good conduct credits.
• Keyboards a variety of correspondence, reports, or other information from handwritten hard copy.
• Perform other duties as required or assigned.

Benefits

• Flexible work schedules in some program areas (flexible time and hybrid options)
• Health, life, vision, and dental insurance
• 12 weeks paid maternity/paternity leave
• Pension Plan - vesting at 10 years for Tier II
• Full 20-year retirement awards free health insurance during retirement
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays 13-14 days annually
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually (10 days in year one of employment)
• Employee Assistance Program and/or mental health resources

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed