DOC HILL MAILROOM OFFICE ASSISTANT

State Of Illinois • Galesburg, IL

393d • $45,504 - $58,596

About The Position

The Office Assistant position at the Illinois Department of Corrections is focused on providing essential support in the facility mailroom. The role involves processing incoming and outgoing mail for individuals in custody and staff, ensuring compliance with U.S. Postal Service regulations, and maintaining accurate records. The ideal candidate will be detail-oriented and capable of operating common office equipment while adhering to agency rules and regulations.

Requirements

• Completion of high school and one (1) year of related office experience.
• Ability to keyboard 35 words per minute.

Nice To Haves

• One (1) year of experience working with confidential material.
• One (1) year of experience in alpha-numeric sequencing.
• One (1) year of experience operating common office equipment such as multi-line phone systems, copiers, fax machines, and scanners.
• One (1) year of experience troubleshooting common office equipment such as copiers, fax machines, and scanners.
• One (1) year of experience using Microsoft Office programs such as Word and Outlook or similar programs for word processing and email.
• One (1) year of experience communicating with the public about rules and guidelines to achieve appropriate outcomes.
• One (1) year of experience reading, interpreting, and applying organizational rules and guidelines.
• One (1) year of experience using basic mathematics in the workplace.
• One (1) year of experience applying U.S. Postal Service regulations.
• One (1) year of experience weighing and computing proper postage for delivery to the Post Office.

Responsibilities

• Assist in the daily processing of incoming and outgoing mail according to U.S. Postal Service regulations.
• Maintain permanent records for each individual in custody's incoming mail concerning monies received.
• Operate common office equipment such as word processing terminals, postal machines, and copy machines.
• Keyboards memos relating to mail room processes and procedures, proofreading documents for clarity, punctuation, grammar, and spelling.
• Perform other duties as required or assigned within the scope of the position.

Benefits

• Flexible work schedules in some program areas (flexible time and hybrid options)
• Health, life, vision, and dental insurance
• 12 weeks paid maternity/paternity leave
• Pension Plan - vesting at 10 years for Tier II
• Full 20-year retirement awards with free health insurance during retirement
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays (13-14 days annually)
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually (10 days in year one of employment)
• Employee Assistance Program and/or mental health resources

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed