DOC East Moline Office Associate Majors Secretary

State Of Illinois • East Moline, IL

406d • $48,036 - $63,072

About The Position

The Office Associate position at the Illinois Department of Corrections serves as a secretary to the Shift Supervisor, providing essential office support in a correctional facility. The role requires a detail-oriented individual capable of multitasking in a fast-paced and confidential environment. The ideal candidate will have prior secretarial experience and will be responsible for managing complex filing systems, keyboarding documents, and assisting with clerical tasks.

Requirements

• Completion of high school and two (2) years of office experience.
• Ability to keyboard accurately at 45 words per minute.

Nice To Haves

• At least three (3) years of experience working as a secretary providing office support in a fast-paced environment.
• Experience composing complex and confidential correspondences and/or documents.
• Experience organizing and maintaining a complex filing system.
• Experience utilizing Microsoft Office Word, Excel, and Outlook, or similar software.
• At least one (1) year of working experience in a correctional setting.
• Ability to multi-task and independently prioritize assignments.

Responsibilities

• Serves as secretary to the Shift Supervisor.
• Keyboards complex charts, documents, forms, memoranda, and letters.
• Organizes and maintains complex filing systems for correspondence and security personnel.
• Serves as clerical support to the Administrative Major / Unit Manager.
• Answers the phone as a receptionist.
• Performs other duties as required or assigned.

Benefits

• Flexible work schedules in some program areas (flexible time and hybrid options)
• Health, life, vision, and dental insurance
• 12 weeks paid maternity/paternity leave
• Pension Plan - vesting at 10 years for Tier II
• Full 20-year retirement awards free health insurance during retirement
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays 13-14 days annually
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually
• 10-25 Days of Paid Vacation time annually
• Employee Assistance Program and/or mental health resources

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed