DMC Administrative Assistant

HELPLINE YOUTH COUNSELING•Whittier, CA

15h•$24 - $24•Onsite

About The Position

Helpline Youth Counseling, Inc. (HYC), a nonprofit agency providing youth, family, behavioral health, and homeless services to at-risk, low-income children, youth, and adults throughout Southeast Los Angeles County since 1971. Mission The mission of Helpline Youth Counseling (HYC) is to help build individual, family, and community health, well-being, prosperity, and equity. HYC serves clients and community members with trauma-informed, strength-based, person-centered prevention, early intervention, education, and treatment services.

Requirements

Bachelor's degree in mental health and/or human services related field preferred.
Minimum of two years of administrative assistant and/or office management experience.
Experience in administrative coordination
Superb planning and organizational skills with a proven track record for strategic planning and execution and attention to detail.
Proficient in Microsoft program applications.
Ability to succeed independently within a fast-paced, dynamic, and sometimes unpredictable work environment.
Ability to work a flexible schedule, including evenings and weekends.
Ability to reasonably adjust, accept, and make changes to directives as they occur.
U.S. Citizenship or permanent resident status.
A valid California driver's license, current auto insurance, a good driving record, and must be cleared to drive for business purposes by our insurance broker.
Ability to pass background check and criminal clearance.
Ability to successfully pass a TB screening test and Live Scan fingerprinting.

Nice To Haves

Experience in working within the Southeast Region of Los Angeles County and a familiarity with the population of the area.
Experience in networking with school and community agencies in providing SUD client care services programs.
Experience in working in a community-based organization.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made, if requested, to enable individuals with disabilities to perform the essential functions.

Responsibilities

Provide clerical and administrative support to the Manager of Substance Use Services and DMC team.
Maintain accurate records, files, and documentation to support program compliance and report ing.
Support the coordination of meetings, training, and communication efforts to ensure program efficiency.
Provide administrative support for email reminders, audits, and other program related tasks.
Support Counselors and Clinicians with administrative tasks such as but not limited to (scheduling, printing, filing, ect.).
Maintain confidentiality and protected health information (PHI) by following all Federal, State, County, and City laws and regulations, including the Health Insurance Portability and Accountability Act (HIPAA).
Effective communication verbally, through email, through texts, and phone calls
Adhere to and promote HYC's mission and values. Acts as a role model to others exhibiting a high degree of professionalism and ability to work with diverse populations and respect cultural diversity.
Adaptive and multi-tasking ability must easily transition from one task to the next.
Great work ethic demonstrated by reliability, punctuality, professionalism, diligence, and strong follow-up skills.
Must attend all necessary training courses and meetings.
Other related duties as assigned.