Division Coordinator (Hematology Oncology)

The Nemours Foundation • Orlando, FL

11d • Onsite

About The Position

Nemours is seeking a Division Coordinator (Hematology Oncology) (Full-Time), to join our Nemours Children's Hospital team in Orlando, Florida. Located in Orlando, Fla., Nemours Children’s Hospital is the newest addition to the Nemours integrated healthcare system. Our 100-bed pediatric hospital also features the area’s only 24-hour Emergency Department designed just for kids as well as outpatient pediatric clinics including several specialties previously unavailable in the region. A hospital designed by families for families, Nemours Children’s Hospital blends the healing power of nature with the latest in healthcare innovation to deliver world-class care to the children of Central Florida and beyond. In keeping with our goal of bringing Nemours care into the communities we serve; we also provide specialty outpatient care in several clinics located throughout the region. The Division Coordinator will assist Nemours leaders by providing administrative support. Handle situations requiring knowledge of the overall function of responsibility, the overall organization’s mission, structure, and culture. Act as the central point of contact for other departmental associates on departmental activities. Respond to inquiries and represents the leader in dealing with both internal customers as well as external contacts. Typical duties include maintenance of budget records; setting up meetings including meeting agendas; preparation of correspondence reflecting the wishes of the department and knowledge of the functions. May be assigned special projects. Guide and process all aspects of the clinical schedules of the providers within the assigned divisions. This includes but is not limited to: Building templates in the EPIC system and submitting to the enterprise templating team Complete and submit call schedules for all providers within assigned divisions. Submit clinic cancellations, both planned and unplanned Coordinate surgical schedules with outlook schedules. Manage administrative leader’s schedules with consideration to priorities and time efficiency. Handle incoming calls with courtesy, provide assistance and information as needed, page physicians as appropriate for provider-to-provider line. Coordinate business travel including airline reservations, hotels, auto rentals and conference registrations for providers. Prepare correspondence (Word), reports (Excel) and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the assigned divisions. Arrange all new hire processing and facilitate the on-boarding process for new hires. Assist with master templates and clinic closures as needed. Assist with training duties. Other duties as assigned.

Requirements

• High School Diploma required.
• Minimum (3) three years of experience.

Nice To Haves

• Associates Degree preferred.

Responsibilities

• Assist Nemours leaders by providing administrative support.
• Handle situations requiring knowledge of the overall function of responsibility, the overall organization’s mission, structure, and culture.
• Act as the central point of contact for other departmental associates on departmental activities.
• Respond to inquiries and represents the leader in dealing with both internal customers as well as external contacts.
• Maintenance of budget records
• Setting up meetings including meeting agendas
• Preparation of correspondence reflecting the wishes of the department and knowledge of the functions.
• May be assigned special projects.
• Guide and process all aspects of the clinical schedules of the providers within the assigned divisions.
• Building templates in the EPIC system and submitting to the enterprise templating team
• Complete and submit call schedules for all providers within assigned divisions.
• Submit clinic cancellations, both planned and unplanned
• Coordinate surgical schedules with outlook schedules.
• Manage administrative leader’s schedules with consideration to priorities and time efficiency.
• Handle incoming calls with courtesy, provide assistance and information as needed, page physicians as appropriate for provider-to-provider line.
• Coordinate business travel including airline reservations, hotels, auto rentals and conference registrations for providers.
• Prepare correspondence (Word), reports (Excel) and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the assigned divisions.
• Arrange all new hire processing and facilitate the on-boarding process for new hires.
• Assist with master templates and clinic closures as needed.
• Assist with training duties.
• Other duties as assigned.

Benefits

• Competitive base compensation in the top quartile of the market
• Annual incentive compensation that values clinical activity, academic accomplishments and quality improvement
• Comprehensive benefits: health, life, dental, vision
• Mortgage assistance, relocation packages and 403B with employer match, 457 retirement savings plans
• Licensure, CME and dues allowance
• Not-for-profit status; eligibility for Public Service Loan Forgiveness
• For those living and working in Florida, enjoy the benefit of no state income tax.
• Those based in Delaware benefit from the state's moderate tax structure.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees