DIVISION CHIEF- ADMINISTRATION

Village Center Community Development District•The Villages, FL

10h

About The Position

The Villages Community Development Districts (The District) tops the list of community development districts that continue to grow in one of the most scenic locations in Florida, The Villages. Our collective commitment to hospitality, innovation & creativity, hard work, and stewardship helps employees thrive and excel in many fields within The District. An immediate full-time opportunity exists for an individual with commitment, a “passion” for excellence, and a “drive” for accuracy to join our Public Safety Department. This position requires a solid background of senior fire experience. The incumbent will enjoy a challenging atmosphere and be part of a productive team that supports The District and its surrounding community. The District is looking for an individual with a desire to utilize their cutting-edge skills in support of the Public Safety department. The District provides a supportive and engaging workplace that is committed to developing great talent, coupled with competitive compensation and benefits. Do not pass up this opportunity to be a part of a positive, expanding organization. The Administrative Operations Division Chief reports to the Fire Chief, or designee, and is responsible for overseeing those functions most related to administrative and staff issues, including, but not limited to: maintaining departmental policies and procedures, conducting hiring and promotional assessment centers for the recruitment and selection of VPSD staff, investigating citizen complaints, coordination of administrative hearings relative to potential disciplinary action, ensuring timely and consistent scheduling and completion of annual physical fitness medical and physical ability testing, department liaison for Commission of Fire Accreditation International (CFAI) accreditation questions/requests, and assisting in the overall operation of the department as needed or directed by the Fire Chief. Participates in the development and implementation of goals, objectives, policies, and priorities; recommends and implements resulting policies and procedures; oversees and maintains the department's Policy and Procedure Manual. This position provides highly responsible and complex staff assistance to the Fire Chief. The incumbent is required to also maintain the psychomotor skills necessary to perform emergency fire ground operations within the positions defined job responsibilities.

Requirements

Six (6) years of career fire service experience with a minimum of three (3) years proven fire suppression operations experience at the rank of Lieutenant or higher; applicants with a minimum of three (3) + years of service as a Lieutenant with the Villages Public Safety Department will be given preference.
Minimum three (3) years as a certified paramedic.
Bachelor's Degree from an accredited college or university in Public Administration, Management, Business Science, or technical field.
CPR and AED Certification within 6 months of employment if not current at time of hire.
EVOC Certification 16 hours within 3 months of employment if not current at time of hire.
Valid Florida Driver’s License required.
Required FEMA (ICS) certifications must be completed within six months of hire.
All candidates and employees must successfully pass background and drug screening.
Florida State Firefighter Minimum Standards (F.S.S. 633).
Florida State Fire Officer I Certification.
Florida Fire Officer II certification required within 12 months of appointment.
Florida Fire Service Instructor I.
Florida Fire Service Instructor III certification required within 12 months of employment.
Florida State certified Paramedic
Current ACLS, ITLS and PALS certifications.
Proven knowledge of Records Management System.
Ability to read, collect, evaluate, analyze, comprehend, extract and summarize information from materials such as statutes, ordinances, regulations, diagrams, technical reports, memos, correspondence, and written orders as needed to understand and complete assignments, conduct research or perform other required duties.
Proven intermediate or better proficiency in personal computer skills including knowledge of Microsoft Office package including Word, Excel, Access, Outlook and PowerPoint.
Possess strong planning and organizational skills.
Ability to maintain appropriate confidentiality of all information encountered in the performance of assigned responsibilities.
Ability to successfully communicate ideas and thoughts in a logical, cohesive and comprehensible manner.
Ability to remain under control in difficult situations, use proper judgement and make appropriate decisions in emergency and non-emergency situations.
Ability to organize work, set priorities, meet critical deadlines, and follow up assignments to ensure successful completion within required and diverse time frames.
Ability to work flexible hours may be required to attend meetings and complete assignments outside of regularly scheduled work hours.
Excellent written and verbal communication skills to communicate thoughts and ideas in a logical, cohesive, and comprehensible manner, as well as a professional appearance and demeanor.
Ability to successfully, and within required timeframes as necessary: Comfortably and effectively communicate with all levels of District employees, residents, community organizations, agency representatives, and consultants by phone, in person, or through correspondence. Read and interpret documents such as technical data, safety rules, operating and maintenance instructions, and procedure manuals. Develop, proof and present materials and programs, reports and correspondence. Apply mathematical concepts such as fractions, percentages, ratios, and proportions to practical solutions. Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Work on weekends and after hours to meet deadlines, attend meetings and to make sure all events run smoothly. Function independently in a multi-task environment, as well as part of a team. To multi-task in a fast-paced environment to meet multiple deadlines.

Nice To Haves

Prior experience with state/local government preferred.

Responsibilities

Responsible for management of all ISO classification processes and the processes to attain and retain CFAI accreditation (Commission of Fire Accreditation International).
Provides oversight of data management relative to employee training, assignment, certification, and performance "staff" modules of the records management system.
Ensures VPSD consistency with District policies and procedures.
Responsible for developing, maintaining, and coordinating VPSD policies and procedures; updating personnel manuals.
Adherence to District personnel and payroll policies relative to VPSD operations.
Reviews reports submitted by subordinate personnel for completeness and accuracy; ensures the proper documentation of all emergency incidents and responses.
Develops and delivers VPSD recruitment and selection processes.
Develops and delivers VPSD promotional processes.
Provides advice and consultation to the fire chief and other departmental supervisory / managerial staff relative to staffing activities, policies and procedures.
Provides oversight of the employee evaluation processes including providing assistance to company officers to ensure timely and accurate completion of same.
Reviews all staff evaluations (including but not limited to daily evaluations, probationary, annual) to ensure compliance with all rules, regulations and standards and provides feedback to respective supervisors regarding quality and completeness of the information.
Works with Fire Chief and Battalion Chiefs to ensure complaints regarding infractions of District policies and procedures, VPSD policies and procedures, and state law are addressed in a timely manner.
Annually reviews and updates VPSD job descriptions for accuracy of classification and accountabilities.
Researches grant funding opportunities for the department; prepares federal and state grant applications to establish programs and obtain additional funding for the department; prepares progress reports on grants; maintains files and documentation.
Analyze, identify solutions and recommend proposed actions to Fire Chief &/or designee for towards positive and timely resolution.
At the direction of Fire Chief &/or designee, conducts a variety of special studies and investigations; develops and recommends modifications to Fire programs, policies, and procedures as appropriate.
Researches, analyzes, evaluates and recommends new service delivery methods and techniques.
Assists in the development of the department's budget by providing the Fire Chief with requested information within required timeframes and in formats needed during the annual budget preparation to ensure department's timely submittal of same.
Serves as departmental liaison with District payroll relative to payroll procedures.
Coordinates with VPSD supervisors the assignment, reassignment, replacement, and transfer of staff and associated assignments to ensure consistency in placement of VPSD staff.
Responsible for the completeness of the following forms/ functions prior to their submittal to Human Resources: Job accommodations & temporary duty assignment. Fit for duty / return duty assessments. Disability, ADA, workers compensation. Witness and testimony hearings relative to VPSD operations.
Responds to emergency calls to assist in medical and fire ground operations and provides assistance as needed to the incident commander.
May serve as incident commander when required.
Performs general administrative / clerical work as required, including but not limited to preparing reports and correspondence, copying and filing documents, entering and retrieving computer data, attending and conducting meetings, answering the telephone.
Cultivates and maintains effective working relationships within the department, the District, as well as outside of the organization.
Participate in the development and administration of division goals, objectives, and procedures.
Interpret and apply federal, state, and local policies, laws and regulations in conjunction with District and department policies/procedures, advising Fire Chief of any issues/concerns/discrepancies in a timely manner to ensure compliance as required.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Remains available 24 hours per day, seven days per week, for emergency response.
Represents the department and makes presentations to various boards, commissions, hearing officers, and management on a wide variety of internal operational matters within VPSD.
Attends training, conferences, seminars, and meetings to remain knowledgeable of modern fire/rescue response operations and administration; maintains required certifications.
Provides public presentations concerning departmental operations, practices and procedures.
Fills Command Staff or General Staff positions as assigned during major emergency operations.
May be assigned after-hours, on-call administration.
Performs other duties as assigned.
May be expected to perform additional duties in an emergency.