Division Athletics Facilities Manager

Portsmouth Public Schools • Portsmouth, VA

41d • Onsite

About The Position

The District Athletics Facilities Manager oversees the care, preparation, and operation of all secondary athletic facilities across Portsmouth Public Schools, including three high/middle schools. This role is responsible for maintaining safe, clean, and competition-ready indoor and outdoor athletic spaces. The manager supervises all athletic fields and facilities, manages the division-wide inventory of uniforms, equipment, and field materials, and ensures compliance with PPS standards, NFHS specifications, and VHSL regulations. Responsibilities include performing facility and field work as needed and overseeing contracted vendors to ensure quality and regulatory compliance.

Responsibilities

• Outdoor Athletic Field Maintenance: Maintain and prepare all secondary outdoor athletic fields-including football, field hockey, basketball, baseball, softball, track & field, cross country, tennis, and soccer- for daily use and scheduled competitions. Perform field maintenance tasks including lining, dragging, weed control, fertilization, seeding, and limited mowing (as needed).
• Apply Fertilizers, herbicides, and other turf treatments to ensure healthy and safe playing surfaces. Paint field logos, end-zone markings, and sport-specific lines according to school branding and field layout specifications. Monitor athletic schedules to plan proactively for setup, transitions, and field turnaround between events. Conduct routine inspections to identify hazards, safety concerns, and required repairs efficiently and promptly. Serve as the primary point of contact for field-related concerns during athletic seasons.
• Indoor facilities Oversight: Monitor all indoor athletic facilities, including gymnasiums, multipurpose athletic spaces, weight rooms, wrestling rooms, locker rooms, and storage areas. Coordinate cleaning, repairs, preventative maintenance, and safety checks with building administrators and maintenance departments. Ensure that all indoor spaces meet PPS safety expectations, NFHS indoor facility specifications, and VHSL event requirements.
• Inventory, Equipment, and Uniform Management: Maintain a division wide inventory system for all athletic equipment, uniforms, supplies, and assets. Coordinate distribution and collection of uniforms and equipment with school-based Athletic Directors. Track uniform and equipment life cycles and provide annual recommendations for replacement. Monitor, maintain and ensure proper functioning of all field and facility-related equipment, including line stripers, utility vehicles, nets, goals, scoreboards, timing systems, and specialized turf equipment.
• Vendor and Contract Oversight: Oversee contracted vendors providing landscaping, turf care, field renovations, and facility maintenance services. Verify that all contracted work meets PPS expectations, NFHS facility standards, and athletic event timelines. Assist in soliciting quotes, evaluating service providers, and managing service contracts.
• Collaborating and Scheduling Works collaboratively with Athletic Directors to ensure facilities are properly prepared for practices, competitions, and special events. Communicate facility needs, upcoming work, and potential disruptions to the Coordinator of Division Athletics. Support major district events, post-season competitions, championships, and ceremonies.
• Records, Inspections and Reporting Maintain accurate records of maintenance activity. Inspections, safety concerns, and repairs. Provide recommendations for long-term facility improvements, equipment upgrades, and operational efficiency. Participate in ongoing training in turf management, facility operations, and athletics safety.
• Other Responsibilities: Performs additional duties as assigned by the Coordinator of Division Athletics.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed