0000-3-PL3-01 District Specialist Level 3 - Substitute Coordinator

Marysville School District 25 • Marysville, WA

19h • Onsite

About The Position

This position is responsible for performing all functions necessary for the efficient operation of the department office; providing exemplary customer service and consistently projecting a professional and positive image of the office; working independently in the performance of secretarial duties for the Administrator and/or other department staff; and directing the clerical tasks for the department office.

Requirements

• High School diploma or equivalent
• Two years previous secretarial experience required
• Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
• Proof of Immunization (if born 1/1/57 or later)
• I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
• Completion of all district-required training within thirty (30) calendar days from hire date

Nice To Haves

• Previous office experience in a K-12 school setting preferred
• Working knowledge of Microsoft Office Suite; Google Mail, Calendar, and Drive; InTouch; and Skyward preferred
• Experience and/or training with cultural, ethnic, and language diversity preferred

Responsibilities

• Arrange Coverage in Absence of Substitute
• Department Budget (monitor, maintain, and retrieve information)
• Department Web Page & Social Media (create & maintain)
• Communication (communicate building-department information to staff-public)
• Coordinate Daily Workload of Department Office
• Create Documents-Forms
• Create-Maintain Database
• Data Entry
• Data Extraction (data mining)
• Evaluate & Monitor Expirations & Information for Audit Compliance
• Filing, Maintenance & Retention of Records
• Financial Transmittals/Receipt Money
• Manage & Schedule District Facilities & Events
• Paysheets (maintain data & generate reports)
• Prepare and Process District Documents-Forms
• Prior Approvals (create, account code & process)
• Requisitions (create, account code & process)
• Schedule Department Meetings
• State-Federal Reports/Documents (create & maintain)
• Substitute Online Absence Verification
• Supplies (maintain & order)
• Mail (sort-distribute)
• Receptionist (greet public, answer phones)
• Schedule Translator for Meetings
• Student Fines & Fee Management
• Support & Training Building and Department Staff
• Maintain consistent presence at assigned worksite and regular work hours
• Comply with all district policies and procedures
• Perform duties as requested by Administrator

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED