DISTRICT CLERKS OFFICE - ADMINISTRATIVE SPECIALIST

County Of El Paso • El Paso, TX

404d • $37,392 - $37,392

About The Position

The Administrative Specialist in the District Clerk's Office of El Paso County is responsible for performing a variety of administrative and clerical tasks, including data entry, customer service, and financial transactions. This role serves as a point of contact for the public and other agencies, ensuring efficient communication and service delivery. The position requires a commitment to maintaining confidentiality and providing excellent customer service while supporting various departmental functions.

Requirements

• High school diploma or equivalent.
• Two years of office/secretarial experience with six months of cashier and/or customer service experience.
• Ability to learn the organization and procedures of the County department.
• Attention to detail and ability to meet established deadlines.
• Proficient in word processing and data entry.
• Ability to maintain confidential records and reports.
• Effective communication skills, both orally and in writing.
• Ability to perform routine calculations and prepare daily cash reports.
• Bilingual in Spanish preferred; typing speed of 45 words per minute.

Nice To Haves

• Knowledge of laws, state statutes, and regulations pertaining to the county department.
• Experience with court systems and legal terminology.
• Familiarity with cashiering and bookkeeping practices.

Responsibilities

• Performs administrative and clerical tasks, including data entry.
• Establishes and maintains files and records.
• Serves as the initial point of contact for inquiries or complaints.
• Researches information and makes appropriate referrals for assistance.
• Gathers, organizes, and summarizes information for special projects.
• Assists with preparing various reports, tables, graphs, and statistical summaries.
• Trains on processes and maintains confidentiality.
• Reports equipment maintenance needs for appropriate action.
• Schedules document/record archive and disposal.
• Substitutes during temporary absences to maintain continuity of operations.
• Commits to providing excellent customer service and demonstrates commitment through teamwork.
• Creates a high-quality work culture through training and mentoring.
• Processes registrations and evaluates documentation.
• Balances receipts with cash, credit cards, etc.
• Handles large amounts of money and balances daily transactions.
• Notarizes documents and provides information to the media and public.
• Arranges and schedules meetings, prepares agendas, and takes notes.
• Performs calendaring activities and coordinates special events.
• Orders and maintains supplies and keeps inventories.
• Makes travel arrangements and processes travel vouchers.
• Performs case searches for customers and agencies as required.
• Issues citations and verifies documents.
• Assists with subpoenas and maintains updated lists.
• Manages jail population by researching and screening court reports.
• Operates switchboard and directs calls appropriately.
• Translates as necessary and maintains HIPAA regulations.

Benefits

• Full-time position with a salary of $37,391.90 per year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services
• Education Level: High school or GED