District Administrator

Team • Mobile, AL

301d

About The Position

The District Administrator II is responsible for the administration and processing of contracts, invoicing, work records, personnel files and associated documents.

Requirements

• High school diploma or equivalent required.
• Three (3) to five (5) years of experience in an administrative role.
• Proficient with Microsoft Word, Excel and PowerPoint preferred.
• Experience with Microsoft Dynamics AX a plus.

Responsibilities

• Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concerns.
• Adheres to and is a champion of TEAM's Core Values.
• Prices work packages upon completion of a job, calculating base wage build ups, minimum charges and points out issues with project profitability if necessary.
• Communicates with vendors to ensure costs are recorded within the appropriate fiscal period, and intercompany support groups to ensure costs are recorded for equipment rental, engineering are accurately reported in a timely manner.
• Creates customer invoices in AX, ensuring compliance with company standards and providing as much detail as possible.
• Understands customer requirements and ensures the invoice and backup documentation is provided in accordance with customer expectations.
• Enters required information into customer invoice portals and manages customer TRACK (or similar) systems and reporting requirements.
• Ensures timely invoicing resulting in improved DSO and company cash flow.
• Evaluates unbilled transactions to ensure all transactions marked billable are truly billable and accruing with the correct values.
• Manages all vendor transactions and ensures vendor invoices are promptly processed as AP journals or invoices against a purchase order.
• Processes P-card invoices, ensuring those invoices are reconciled in AX and JP Morgan on a monthly basis.
• Provides Corporate with adequate documentation to support vendor invoice payments.
• Updates AX Collections activity logs with customer feedback notes, promptly crediting and rebilling problematic invoices.
• Responds to center-led inquiries regarding unacceptable District DSO, invoices over 360, etc.
• Ensures inventory is properly expensed to each project.
• Places and/or processes intercompany inventory purchase orders and inventory transfers.
• Assists Operations with cycle count process as needed.
• Evaluates on-hand inventory at month-end to ensure no items were missed when inventory was allocated to projects.

What This Job Offers

• Job Type: Full-time
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED