District Administrative Assistant (1054)

BAKERRIPLEY-posted 1 day ago
Full-time • Entry Level
Houston, TX
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The District Administrative Assistant provides high-level administrative and clerical support to the Superintendent and district leadership team. This position coordinates district office daily operations, supports division and campus staff, assists with business and financial processes, and ensures effective communication, confidentiality, and compliance across the district.

  • Coordinate the smooth daily operation of the district office and serve as a liaison among district locations, central services, program development, and administrative functions.
  • Provide direct administrative and clerical support to the Superintendent and district leadership team, including calendar management, travel arrangements, correspondence, and special projects.
  • Coordinate district meetings, special events, and programs, including scheduling, logistics, setup and breakdown, registration, and supply purchasing.
  • Order, organize, track, and distribute district office supplies and equipment.
  • Maintain inventory records and ensure availability of materials for district staff and events.
  • Accurately record meeting minutes and action items and distribute as appropriate.
  • Answer and route phone calls, take messages, and provide office support.
  • Maintain confidentiality regarding all district-related matters.
  • Communicate positively, professionally, and courteously with staff, parents, and the public in accordance with district and Superintendent directives.
  • Draft written responses and correspondence for external stakeholders, internal and external monitors, and appropriate agency staff.
  • Ensure accuracy, professionalism, and timeliness in all written and verbal communications.
  • Support Campus Administrative Assistants and other district staff as needed.
  • Perform other duties as assigned.
  • Serve as the division’s lead trainer for agency operational functions.
  • Track, schedule, and support required staff training to ensure compliance.
  • Participate in ongoing professional development opportunities (e.g., TASBO, Region 4).
  • Assist with the ongoing maintenance of designated databases, including new user setup, archiving duplicate or incorrect records, and generating reports.
  • Prepare competitive quote summaries and district order requests for submission to the Business Services Coordinator.
  • Prepare invoices for submission to the Business Services Manager.
  • Reconcile district credit card transactions and prepare monthly expense reports for Superintendent review and planning.
  • Highly organized, detail-oriented, and self-motivated professional with strong time-management and multitasking skills; able to prioritize and perform effectively in a fast-paced environment.
  • Excellent written and verbal communication skills, with the ability to prepare accurate documentation, professional correspondence, and reports.
  • Strong customer service and interpersonal skills; demonstrates a supportive, professional disposition and works effectively both independently and as part of a team.
  • Proven ability to exercise discretion and maintain confidentiality of sensitive district information.
  • Ability to work collaboratively across departments, campuses, and with individuals from diverse backgrounds, as well as independently with minimal supervision.
  • Proficient in office technology, databases, and financial documentation, with intermediate or higher proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Publisher).
  • Demonstrated accuracy and attention to detail in data entry, recordkeeping, reporting, and reconciliation.
  • Dependable, punctual, responsive, and responsible, with a strong work ethic and willingness to engage in ongoing professional development.
  • Bilingual (English/Spanish) preferred but not required.
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