District 8 - Administrative Assistant I

State of Oklahoma • OK

76d • $42,100

About The Position

The Administrative Assistant I position at the Oklahoma Department of Transportation involves providing administrative support for program areas and support functions. This role may include supervising an administrative or clerical unit, managing an administration program that provides various services to agency customers, and performing similar duties. Responsibilities may also involve supervising a staff of administrative technicians, processing applications for permits or licenses, maintaining records, and preparing correspondence. The position requires the ability to train staff, assign projects, develop procedures, and handle correspondence that requires knowledge of agency policies. The Administrative Assistant I will also prepare invoices, manage fiscal duties, represent the agency at meetings, and coordinate activities with customers.

Requirements

• Four years of technical clerical office work or an equivalent combination of education and experience.
• Knowledge of spelling, punctuation, and business English.
• Knowledge of business mathematics and modern office methods and procedures.
• Ability to maintain complex records and handle confidential work.
• Ability to interpret and handle routine matters in accordance with agency policy.
• Ability to follow oral and written instructions.

Responsibilities

• Train other staff.
• Assign projects to staff as needed.
• Develop and implement special procedures.
• Initiate correspondence requiring knowledge of agency or program procedures and policies.
• Develop and maintain confidential or complex files.
• Interpret and advise internal and external customers on departmental or program rules, regulations, and laws.
• Prepare invoices and payments of claims, requisitions, purchase orders, and other fiscal duties.
• May supervise subordinate staff.
• Represent agency at meetings, conferences, or civic organizations.
• Coordinate activities with internal and external customers.
• Establish educational and/or training programs.
• Interview callers, arrange appointments, and handle office details.
• Enter and retrieve information using Personal Computer or other data processing equipment.

Benefits

• Annual benefit allowance covering up to $20,538.24 for employees and their dependents.
• Comprehensive insurance plans including medical, dental, and vision options.
• Retirement savings plans with employer matching.
• 15 days of annual leave accrued during the first 1–5 years of service.
• 11 paid holidays per year.
• Employee Assistance Program (EAP) for personal problem resolution.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED