Distribution Support Representative

Southern Company • Vidalia, GA

4h • Onsite

About The Position

The position provides administrative support to the Central Region. This position may occasionally travel to Milledgeville or Macon.

Requirements

• High School diploma or equivalent required
• At least 2 years of administrative/secretarial experience supporting multiple managers and staff in a business setting preferred.
• Prior data entry and reporting experience.
• Candidate must successfully qualify on the EEI SASS test.
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Effective communication skills
• Excellent customer service skills
• Organizational skills-maintaining calendars, scheduling/coordinating meetings
• Ability to prioritize tasks
• Ability to solve problems in a timely manner
• Team player by assisting in other areas when necessary
• Ability to adapt to a changing environment
• Flexible, multitask oriented, ability to meet deadlines, work with minimum supervision
• Knowledge of Company operations, policies and procedures

Nice To Haves

• College coursework and/or degree are a plus.
• Certification as an administrative professional is a plus.
• Previous experience using an online time recording system/software preferred.
• Expense reporting knowledge a plus.
• Experience working with a diverse group with multiple needs preferred.
• Suitable years of experience working within dispatching and systems support is a plus.
• Knowledge of Oracle HCM, ARCOS, MAXIMO, JETS, CAMP, GRITS desired
• Experience with CSS preferred.
• NJUNS
• GA 811 Locate tracking

Responsibilities

• Answer phone calls in a professional and responsive manner, accurately assessing the relative urgency and priority of each call and follow through to ensure the customer is appropriately handled
• Serves as the timekeeping administrator.
• Coordinate meetings by scheduling conference rooms, handling catering requests, reserving audiovisual equipment, etc.
• Help sort and distribute incoming mail.
• Maintain a high level of customer service by coordinating internal and external customer requests
• Handle iExpense for the group (expense statements, mileage, procurement card charges)
• Ordering office supplies
• Maintaining confidential information including archiving business records
• Updating on call information in ARCOS
• Support Region SERP activities by assisting the Storm Center with the creation of Storm Teams in Manpower Tracking and other support duties as assigned with potential for overnight travel
• Candidate must be available to work overtime during storm duty - this could include evenings, weekends and/or holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED