Distribution Specialist

Odyssey Transfer and Trust Company • Eagan, MN

1d

About The Position

At Odyssey Transfer and Trust Company, we do things differently. Our core mission is to provide peace of mind for our clients by making things simple, fast, and easy.

Odyssey is a tight-knit, solution-driven team. Our shared values, as defined by our own employees, guide us in reaching our individual and collective goals:

We Show Up for Each Other: We are in this together! We collaborate and support each other to get results. Our employees are compensated with competitive salaries and a comprehensive benefits package.
We Build: “Outside the Box” is our playground. We’re not afraid to innovate and tackle tough problems – we’re here to disrupt the industry. Creativity and problem-solving is not reserved for the Executive team.
We Get Stuff Done (GSD): We have a notable reputation for being exceptionally responsive. Coming up with a great idea is only part of the solution; We take great ideas and put them into action.
We Do the Right Thing: We’re dependable, trustworthy, and proud of our professional standards.

We are seeking a detail-oriented and highly organized
Distributions Specialist
to manage all aspects of dividend distributions, dividend reinvestment plans (DRIPs), and DRS sales within our transfer agency operations. This role is critical in ensuring accurate setup, reconciliation, and execution of distributions, working closely with the Director on the account and the Payments team. The ideal candidate will have a strong understanding of financial operations, excellent analytical skills, and a commitment to precision.

Requirements

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• 3+ years of experience in financial operations, preferably within a transfer agency or similar environment.
• Strong understanding of dividend distributions and DRIP mechanisms.
• Proficiency in financial systems and reconciliation tools.
• Excellent attention to detail and analytical skills.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and meet tight deadlines.

Nice To Haves

• Experience working with brokerage firms and financial custodians preferred.
• Knowledge of Canadian and U.S. financial regulations related to distributions preferred.
• Demonstrated ability to contribute to process improvements and system development initiatives preferred.

Responsibilities

• Coordinate end-to-end dividend distribution workflows, including setup, reconciliation, and funding.
• Prepare and manage documentation such as funding letters and client approvals.
• Validate and confirm receipt of funds, ensuring compliance with internal controls and audit requirements.
• Liaise with internal teams to facilitate outbound payments via checks, ACH/EFT, or wire transfers.
• Communicate tax withholding details to relevant departments for timely remittance.
• Support onboarding of new clients by configuring dividend templates and verifying tax documentation.
• Maintain and monitor dividend schedules, leveraging system alerts for planning and execution.
• Perform manual tax calculations and FX conversions when required.
• Manage specialized distribution cases involving multi-currency shareholder accounts, ensuring accurate payment processing and reconciliation.
• Identify and resolve issues related to invalid or incomplete electronic payment instructions (e.g., EFT/ACH), coordinating with internal teams and external stakeholders as needed.
• Collaborate with business and technology teams to gather and define functional requirements for system enhancements, ensuring alignment with operational, tax, and compliance needs.
• Process and reconcile DRS sale transactions, ensuring accurate trade execution and allocation.
• Submit trade requests to brokerage partners and reconcile proceeds with shareholder distributions.
• Coordinate payment disbursements and generate account statements.
• Collaborate with stakeholders to define business requirements for system enhancements related to tax and fee structures.
• Configure systems for DRIP processing, including sweep setups and enrollment validations.
• Ensure accurate DRIP calculations and coordinate with custodians for deposits and share issuances.
• Manage nominee accounts, fractional share sales, and account balancing activities.
• Oversee voluntary cash purchase processes and ensure system readiness for banking integrations.
• Submit trade requests and reconcile associated cash flows.
• Ensure compliance with direct debit regulations and internal policy requirements.
• Produce and distribute DRIP account statements post-transaction.

Benefits

• Paid Time Off: Vacation, Sick Days, Birthday Day Off
• Benefits: Extended Health, Dental, Life Insurance, ADD, Critical Illness, Short Term Disability, Long Term Disability, Employee Assistance Program, $500 Health Care Spending/Lifestyle Spending Account, 401K Match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level